Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location: Billingshurst

About The Company
Beaumont College in Sussex is located on the well regarded Ingfield Manor School site. Developed in partnership, the specialist post 19 College setting is intended to support some of the most vulnerable special school leavers in their journey towards busy and fulfilling lives as adults.

Both Ingfield Manor School and Beaumont College are part of Salutem Care and Education. Sharing the site isn't all that we do together. Most of our students rely on the specialist health, allied health and some access positive behavior supports, so as a College Support Worker you will be working as part of a multidisciplinary team to support students who have long term health conditions, which are commonly complex.

Most students are supported around mobility and may well be wheelchair users.

You will be values driven, and have an affinity with our students as young adults. They live with disability, and the care and support they rely on must be provided by others, and always with dignity and respect and with their consent and agreement. You will be trained and supported to reach the expected standards, and our learners will be able to communicate with you about their needs and preferences in their preferred way.

If you would like to be part of a person centered team, who seek ways to go beyond what others believe is possible for our young people, we would welcome your application.

About

The Role
Job Overview
To be part of the team providing administrative support, including telephone and front entrance reception
To organise and manage the admissions procedures of students.
To co-ordinate the Annual Review process for all Beaumont College students in accordance with statutory guidance.
To provide assistance to the Head of Care in all aspects of administrative support
To further the college’s vision and comply with the policies and procedures of the college.

Hours:

Monday to Friday, 25 hours per week. 11:30am - 16:30pm
(Term Time Only (39 weeks) + 10 days (50 hours) during holidays

Job Responsibilities:

To create and maintain records and files for all prospective and current students.
To create new Student Files and ensure that all student files and records on the college’s Management Information System are complete and up to date.
To provide support for Annual Review and Education Health Care Plan (EHCP) meetings and track the process for all Beaumont Sussex students throughout the school year.
To prepare and circulate relevant documentation in a timely manner; and prepare meeting files with all new reports and relevant paperwork.
To respond to and action referrals.
To copy and distribute completed Annual Review documentation securely to all relevant parties.
To complete all paperwork following Annual Review/Transition Planning Meetings, ensuring all supporting paperwork is included.
To arrange meeting rooms ensuring refreshments are available and specific requirements for attendees are met. Circulate invitations (to parents/carers, Social Services, medical professionals, etc) in a timely manner.
To attend and write up minutes of meetings with families and professionals.
To assist with organising parents’ evenings and other meetings and events, including the organisation of rooms, equipment and refreshments as required.
To manage and organise completed forms from parents.
To assist with filing and archiving
To assist with receipt and distribution of goods ordered.
This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.
The post holder will further Salutem’s vision and comply with the policies and procedures of Salutem and the school. This job description will be kept…