Executive Assistant

The Executive Assistant to the President, Americas serves as a trusted partner to the President and provides administrative and operational support to the Americas Regional Leadership Team (RLT). This role is responsible for enabling leadership effectiveness through proactive planning, executive communication support, meeting management, coordination of strategic initiatives, and seamless administration of regional business activities. The successful candidate will demonstrate exceptional organization, sound judgment, confidentiality, professionalism, and the ability to anticipate needs in a fast-paced executive environment.

The role requires collaboration across all functions, including Sales, Marketing, Finance, Human Resources, Manufacturing, Operations, R&D, and Supply Chain.

• Project coordination
• Experience collaborating with teams across various functions
• Corporate Officer and Directorship documentation management
• 3-5 years of experience in executive management environment
• Proficient in the Microsoft Office Suite
• 5 to 10 years of experience in project management and administration are preferred

• High School Diploma, Business management coursework is an advantage.

• Strong organizational and prioritization skills, enabling effective management of multiple projects while maintaining meticulous attention to detail
• Able to work in a fast-paced environment
• Excellent written and verbal communication abilities
• Works effectively both independently and collaboratively
• Coordinate team and information to ensure timely project delivery
• Planning and follow-up skills
• Problem-solving capabilities
• Proficient in Microsoft Office Suite applications. PowerPoint necessary.
• High degree of professionalism, discretion, and confidentiality

• Manage and prioritize the President's complex calendar, meetings, travel, and commitments.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare briefing materials, agendas, presentations, correspondence, and follow-up actions.
• Screen and prioritize incoming requests, communications, and meeting invitations.
• Serve as a primary point of contact for internal and external stakeholders interacting with the President.

• Coordinate all Regional Leadership Team (RLT) meetings, off-sites, town halls, and leadership events.
• Develop agendas, gather materials, and distribute pre-read packages.
• Capture meeting decisions, actions, and accountabilities while tracking progress to completion.
• Maintain leadership operating calendars and important business milestones.
• Coordinate cross-functional activities and ensure alignment across the RLT.

• Draft and coordinate executive communications, leadership updates, town hall content, and employee announcements.
• Support employee engagement initiatives, leadership communications, and regional events.
• Assist with preparation of presentations and materials for board, executive, and
• Ensure consistency and professionalism in executive communications.

• Track key strategic initiatives, deliverables, and deadlines for the President and RLT.
• Support annual planning, budgeting, business reviews, and leadership off-site activities.
• Maintain action-item trackers and provide status updates to leadership.
• Help coordinate special projects and strategic priorities as assigned.

• Manage executive records, files, and confidential information.
• Coordinate vendor relationships, meeting logistics, catering, and event arrangements.
• Process invoices, purchase orders, and administrative requests.
• Support onboarding and administrative activities for leadership team members when needed.