Executive Assistant

Updated: November 6, 2026
Location: Horsham, PA, United States
Job :19364

The Executive Assistant provides high-level administrative and operational support to senior leadership, serving as a trusted partner in managing complex schedules, travel, meetings, communications, and day-to-day priorities. This individual will anticipate needs, exercise sound judgment, manage highly confidential information, and proactively coordinate details to help executives operate effectively and efficiently.

This is a hybrid position requiring 2–3 days per week onsite, with additional in-office presence as needed to support executive and business needs.

• Manage and protect complex executive calendars, proactively prioritizing meetings, commitments, and competing demands.
• Anticipate executive needs and provide high-level administrative support with a strong focus on organization, accuracy, and follow-through.
• Coordinate internal and external meetings, including scheduling, meeting locations, conference rooms, technology requirements, and other logistics.
• Research and compile materials, background information, agendas, and other resources needed for meetings, calls, and projects.

• Coordinate travel arrangements, including air, hotel, ground transportation, and other required logistics.
• Prepare and maintain comprehensive travel itineraries and incorporate all relevant travel details into executive calendars.
• Monitor travel arrangements and proactively manage itinerary changes, cancellations, delays, and other unexpected issues.
• Identify competitive rates while ensuring travel arrangements comply with company policies and executive preferences.

• Prepare summaries and organize relevant information as requested, exercising appropriate judgment regarding content and presentation.
• Draft and edit correspondence, communications, presentations, and other executive-level materials.
• Assist with document and presentation development, including reports in Microsoft Excel, presentations in Microsoft PowerPoint, and correspondence or other documents.
• Support special projects and ad hoc executive requests, independently coordinating activities through completion.

• Handle sensitive and confidential information, including staffing plans, compensation information, customer contracts, business strategies, and other executive-level matters, with the highest degree of discretion.
• Exercise sound judgment when interacting with employees, customers, business partners, and senior leaders.
• Maintain professionalism and confidentiality in all verbal, written, and electronic communications.
• High school diploma required;
  Associate’s or Bachelor’s degree preferred.
• 3+ years of administrative or executive support experience in a professional environment.
• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage complex calendars, meeting logistics, and detailed travel arrangements.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and follow-through.
• Strong customer-service orientation and demonstrated professionalism when interacting with employees and senior-level stakeholders.

• Previous experience directly supporting senior executives or executive leadership teams.
• Experience coordinating complex domestic and/or international travel.
• Demonstrated ability to work independently, exercise sound judgment, and make decisions with limited direction.
• Strong…