Administrative Assistant - Human Resources, Accounts Payable, Process Improvement

Administrative Assistant
- Human Resources, Accounts Payable

Company Overview

Join One of Arkansas' Best Places to Work!

Health Star Physicians of Hot Springs is a growing, physician-led healthcare organization committed to delivering exceptional, patient-centered care across the Greater Hot Springs community. Our system includes family medicine, pediatrics, behavioral health, walk-in care, hospital medicine, advanced diagnostics, and healthcare practice management services-all working together to improve the health and wellbeing of the patients we serve.

For more than 26 years, Health Star has built a culture centered on teamwork, respect, growth, and support for our employees both professionally and personally. We know healthcare is demanding, and we are intentional about creating an environment where employees feel valued, empowered, and connected to a meaningful mission.

When you join Health Star, you become part of a team that is passionate about making a difference—for our patients, our communities, and each other.

Job Summary

We are seeking a highly organized, proactive Administrative Assistant to support Human Resources, Accounts Payable, and administrative process improvement.

This role is ideal for someone who takes ownership of their work, creates structure, follows tasks through to completion, and looks for better ways to get things done. The successful candidate will support HR and onboarding functions, assist with accounts payable, and help improve and streamline administrative workflows.

We are looking for someone who is comfortable with technology, eager to learn new systems and AI tools, and naturally looks for opportunities to simplify repetitive tasks, improve efficiency, and create more reliable processes.

Duties

Human Resources & Onboarding

• Coordinate employee onboarding end to end - documents, background checks, system requests, and orientation materials.
• Communicate with new employees throughout the onboarding process.
• Maintain accurate personnel records, electronic files, and contracts, including renewal and expiration tracking.
• Support employee recognition activities and HR projects, handling confidential information with discretion.
• Assist with routine invoice and bill-processing workflows within established financial controls.
• Maintain organized vendor records, payment documentation, and recurring expense tracking.
• Flag missing documentation, duplicate invoices, and unusual items for review.

Executive & Administrative Operations

• Support executive leadership with administrative projects, action-item tracking, and follow-up.
• Prepare correspondence, spreadsheets, presentations, and reports; coordinate meetings and materials.
• Document standard operating procedures and administrative workflows.

Technology, AI & Process Improvement

• Learn and use our HR, document management, accounting, and project-management platforms.
• Use approved AI tools for drafting, research, organization, and workflow management.
• Help build, document, and maintain administrative automations.

Marketing & Communications

• Assist with organizational communications, social media coordination, and the content calendar.
• Support provider announcements, employment posts, patient communications, and employee events.
• Gather photos, biographies, and clinic information; coordinate with outside marketing, print, and website vendors.

Skills

• Knowledge of human capital management principles and HR legal compliance standards
• Experience with change management initiatives and project management methodologies
• Organized, dependable, and motivated
• Enjoys building systems, checklists, and workflows
• Learns software quickly and is genuinely curious about AI and automation
• Manage multiple projects without losing details, and knows when to act and when…