Administrative Clerk

Job Details

Job Location
:
Houma, LA 70360

The role of the administrative clerk is responsible for performing various tasks to support the administrative department of the company.

Responsibilities:

• Maintain an organized filing system.
• Assist with daily office operations, including answering phones and greeting visitors.
• Coordinating office meetings.
• Maintain and manage various documents related to administrative functions.
• Monitor and order office supplies.
• Input and update information in databases and spreadsheets accurately and efficiently.
• Provide general administrative support.
• Responsibilities may vary depending on specific administrative and department needs.

Key Tasks:

• Maintain and distribute the daily stat spreadsheet.
• Promptly answer phones and connect callers to the appropriate person or department.
• Monitor visitors at the gate and ensure all visitors are signed in.
• Assist in the weekly time entry process by processing timecards for the office and field.
• Create a new job folder for project managers and the billing department.
• Run office errands, including trips to the bank and checking the post office box and outside mailbox.
• Process request for conference room reservations.
• Prepare company mailouts, packages, and faxes.
• Maintain supplies and ensure cleanliness of coffee stations in the downstairs kitchen and upstairs breakroom.
• Maintain and organize general office supplies.
• Complete end-of-day routine.
• Assist in creating field books for field operations.
• Assist the billing department with end-of-week filing.
  
  Maintain and update the utilization report.

Essential

Qualifications:

• Previous experience in an administrative role
• Efficient in office software
• Organization skills
• Communication skills
• Attention to detail
• Ability to multi-task
• Time Management
• Team player
• Adaptability
• Ability to operate a company vehicle