Data Clerk

Purpose:

The Time Clerk is responsible for collecting, reviewing, and accurately entering employee time records for payroll and client billing purposes while providing administrative support to daily office operations.

Work Schedule:

7:30am-5:00pm Mondays-Thursdays; 8:00am-12:00pm Fridays Responsibilities:

Collect, verify, and process timesheets, ensuring all data is complete and accurately entered into company systems.

Work closely with Project Managers to obtain timely approval of employee timesheets.

Enter field crew time on a weekly basis to meet payroll and billing deadlines.

Communicate with employees and supervisors regarding timesheet corrections, missing information, or timekeeping issues.

Maintain organized filing systems, both electronic and physical.

Assist with daily office operations, including answering phones and greeting visitors.

Coordinate office meetings and manage conference room reservations.

Create and maintain new project folders for Project Managers and the Billing Department.

Run company errands, including bank deposits and retrieval of mail from the post office box and external mailbox.

Prepare and distribute company mailings, packages, and faxes.

Monitor inventory levels, order office supplies, and maintain organized supply areas.

Ensure the cleanliness and organization of the downstairs kitchen and upstairs breakroom.

Assist with the preparation of field books for field operations.

Complete end-of-day routine.

Provide support to administrative department as needed to meet business objectives.

High school diploma or equivalent required.

Previous experience in timekeeping, payroll, data entry, billing, or administrative support.

Proficiency in Microsoft Office applications, particularly Excel.

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Ability to prioritize multiple tasks and meet deadlines.

Ability to maintain confidentiality and handle sensitive information appropriately.

Ability to work independently and collaboratively within a team environment.