Staff Accountant

Base Pay Range

$65,000.00/yr - $80,000.00/yr

Staff Accountant to support core accounting operations, with a strong emphasis on Accounts Receivable, Accounts Payable, credit card reconciliation, and monthly close activities. This role ensures accurate financial records, supports our subscription-based revenue model, and works closely with leadership to support financial reporting.

The ideal candidate is proactive, organized, analytical, and comfortable in a fast-paced, scaling tech environment.

• Accounts Receivable (Primary Focus)
  • Create and process customer invoices for SaaS subscriptions, hardware deployments, and renewals.
  • Ensure accuracy of billing data, contract terms, SKUs, customer numbers, and service periods.
  • Monitor outstanding AR and follow up with customers on past-due balances.
  • Apply customer payments and reconcile AR balances in Quick Books Online.
  • Support collections workflow and communicate with internal teams as needed.
• Accounts Payable
  • Enter and code vendor bills in Quick Books Online with proper GL, department, and class coding.
  • Set up payments for approval (ACH, check, wire) and process approved payments timely.
  • Maintain accurate vendor records, including W-9s, payment terms, and contact information.
  • Reconcile vendor statements and resolve outstanding credits, errors, or missing invoices.
• Credit Card & Expense Management
  • Match and reconcile Brex credit card transactions with receipts and proper coding.
  • Follow up with cardholders to resolve missing receipts or incorrect categorizations.
  • Ensure all expenses are aligned with accounting policies and department budgets.
• General Accounting & Month-End Close
  • Review and maintain general ledger entries and ensure accuracy of all postings.
  • Review monthly Profit & Loss and Balance Sheet activity for proper classification.
  • Track and reconcile Prepaid Expenses, Accrued Expenses, Deferred Revenue, and other key accounts.
  • Maintain and update Fixed Assets, including additions, disposals, and monthly depreciation.
  • Perform monthly reconciliations and assist with adjusting journal entries.
  • Support the Financial Controller, CEO, and HR with financial reporting, internal documentation, compliance, and audit requests.
  • Assist with ad hoc analysis and financial projects as needed.
• Process Improvement
  • Identify opportunities to optimize AR, AP, credit card management, and month-end workflows.
  • Help develop and maintain accounting procedures and internal controls.

• Bachelor’s degree in Accounting, Finance, or related field required.
• 2–4 years of accounting experience (startup or SaaS environment highly preferred).
• Strong experience with Accounts Receivable, Accounts Payable, and monthly close.
• Proficiency with Quick Books Online, Brex, and Google Sheets/Excel.
• Solid understanding of GAAP and accounting best practices.
• High attention to detail, accuracy, and organization.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills and ability to work cross-functionally.

• SaaS or subscription-based billing experience.
• Familiarity with deferred revenue and ASC 606 principles.
• Experience with fixed asset accounting and prepaid schedules.
• Exposure to expense management platforms (Brex, Ramp, etc.).

Associate

Full-time

Accounting/Auditing

Public Safety