Accounts Payable Associate

ReviveRX
isthepremier licensed pharmacy specializing in health, wellness, and restorative medicine. We focus on treating the source, not just the symptoms,utilizing industry-leading technology. Collaborating with innovative pharmacists, healthcare providers, and pharmaceutical manufacturers, we provide personalized care. Our mission is tooptimizetreatment, revolutionize healthcare, and empower individuals to live vibrant lives. We welcome you to join us in our commitment to holistic wellness and personalized medicine.

The Accounts Payable Associate plays a key role in ensuring the accuracy, timeliness, and integrity of the company's accounts payable process. This position is responsible for reviewing, verifying, and processing vendor invoices, ensuring proper matching against purchase orders and supporting documentation, and accurately coding expenses across multiple accounts, departments, and entities. Serving as a primary point of contact for vendor inquiries, the Accounts Payable Associate resolves discrepancies, maintains accurate vendor records, and supports vendor onboarding, while working cross-functionally with purchasing, operations, and department managers to keep invoicing and payment processes running smoothly.

Beyond day-to-day processing, this role supports critical financial controls, including month-end close activities, AP reconciliations, aging reports, and audit documentation, helping maintain the accuracy and compliance standards that the broader finance function depends on.

• Review, verify, and process vendor invoices in a timely and accurate manner
• Ensure invoices are matched to approved purchase orders, receiving documentation, packing slips, contracts, and other supporting documentation
• Accurately code and classify expenses to the appropriate general ledger accounts, departments, locations, projects, and entities.
• Verify that invoices comply with company policies and approval requirements prior to processing
• Monitor invoice due dates to ensure timely payment and avoid late fees

• Serve as a primary point of contact for vendor inquiries regarding payments, account balances, credits, and outstanding items
• Communicate with vendors to resolve invoice discrepancies, short payments, duplicate charges, pricing differences, and credit memos
• Maintain accurate vendor records and supporting documentation
• Assist with vendor onboarding and collection of required tax and compliance documentation

• Investigate and resolve discrepancies between purchase orders, invoices, receipts, and vendor statements.
• Work collaboratively with purchasing, operations, warehouse, and other departments to resolve payment and invoicing issues
• Review vendor statements and ensure all invoices and credits have been properly recorded
• Identify and elevate unusual transactions, missing documentation, or policy exceptions

• Maintain organized records and supporting documentation for audit and compliance purposes
• Assist with month-end close activities, including accruals, AP reconciliations, and reporting requests
• Support preparation of AP aging reports and review outstanding balances
• Ensure adherence to internal controls, approval workflows, and segregation of duties requirements

• Communicate with department managers regarding invoice approvals, coding questions, and expense classifications
• Partner with team members to address process improvement opportunities and increase efficiency within the AP function
• Provide support during audits by gathering documentation and responding to requests from internal and external auditors

• HS Diploma or equivalent
• 2+ years of accounts payable or accounting experience
• Experience with ERP systems such as Sage Intacct, Net Suite, or similar accounting software.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills.

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
• Experience in a multi-entity environment
• Experience with automated AP and expense management platforms such as Airbase
• Knowledge of three-way matching (PO, invoice,…