Accounts Payable Coordinator

The Harris County Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The District has jurisdiction over the county's primary stormwater facilities, consisting of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks.

The District is seeking qualified candidates for the role of Accounts Payable Coordinator, who will be responsible for receiving, processing, validating, and auditing invoices against purchase orders for products and services purchased by the District, as well as performing a variety of other financial administrative duties.

• Receive invoices from the Auditor’s office and prepare financial account coding for payment.
• Receive delivery/receiving tickets for goods and services acquired through purchase orders and match with original invoices.
• Verify products and services received with the purchase order number using the Harris County Financial System.
• Verify invoice pricing, balances, and expiration dates, note discrepancies, and contact appropriate personnel or vendor for adjustments.
• Distribute invoices to departmental personnel for approval.
• Enter receiving financial information for expenditures using the Harris County Financial System.
• After invoices are posted in the Harris County Financial System, approve invoices for payments.
• Meet invoice processing deadlines in order to ensure checks make Commissioner’s Court for approval and payment.
• Monitor purchase orders for cancellations to contracts that have been completed or expired.

• Prepare budget transfers and financial journal entries, as necessary.
• Create spreadsheets and databases and input data, as necessary.

• Research and resolve problems by reviewing files, contacting vendors, or departmental personnel.
• Respond promptly and courteously to internal and external requests.

• Review outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures, as necessary.
• Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software.

• Attend various internal and external training classes related to the County’s Financial Applications to ensure compliance with procedures, policies, and regulations.

• Perform purchasing functions when required, such as contacting vendors for pricing, ensuring delivery dates, completing reports, and or creating Request for Purchase Orders.
• Assist with department projects, as needed.
• Attend meetings, seminars, conferences, workshops, and other educational or training programs.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

If you need special services or accommodations, please call  or email

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• High school diploma or G.E.D. equivalent

• Associate's degree in business or a related field or equivalent…