Accounts Payable Clerk

Description

We are looking for an Accounts Payable Clerk to join a busy construction and maintenance team. This Accounts Payable clerk is ideal for someone who thrives in a fast-paced setting, can manage a large volume of invoice processing with precision, and communicates effectively with vendors and internal teams. The role supports timely invoice entry, issue resolution, and month-end close activities while helping maintain accurate accounts payable records.

Responsibilities:

- Process a high volume of vendor invoices in Spectrum with strong attention to speed and accuracy, handling monthly workloads that can reach several thousand entries.

- Route invoices through the electronic approval workflow and follow up with managers to secure timely authorization for payment processing.

- Examine vendor statements and payable records to confirm accuracy and identify items requiring correction or follow-up.

- Investigate invoice discrepancies, coding concerns, and matching issues, working with internal stakeholders to resolve outstanding items promptly.

- Verify that purchase orders align with submitted invoices and review general ledger coding for completeness and accuracy before final processing.

- Communicate with vendors in a clear and responsive manner regarding invoice status, account questions, and documentation needs.

- Partner closely with team members each day to keep invoice processing on schedule and support deadline-driven close periods.

- Monitor open payables to help ensure invoices are current and ready for payment processing through the regional office.

- Support month-end and quarter-end close activities, including working additional hours when needed to meet compressed reporting deadlines and late-month invoice surges.

Requirements - At least 3 years of accounts payable experience, including recent exposure to high-volume invoice entry.

- Proven ability to process large batches of invoices accurately in a deadline-driven environment.

- Experience using Viewpoint Spectrum or another major ERP/accounting system for accounts payable transactions.

- Strong data entry skills with consistent accuracy and careful attention to detail.

- Working knowledge of invoice review, purchase order matching, and general ledger coding validation.

- Proficiency with Microsoft Outlook and Excel for daily communication and tracking tasks.

- Clear written and verbal communication skills for working with vendors and internal departments.

- Spanish language skills or construction industry experience would be considered an advantage.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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