Controller, Accounting, Accounts Receivable​/ Collections

We are working with a reputable marketing agency to help them hire a Controller. They have been in business for many years and have an excellent culture! This is a hands on Controller role that will have the opportunity to work remotely. Candidates must be living in Houston to be considered.

The Controller is responsible for overseeing the company’s day-to-day accounting and financial operations, including cash management, accounts payable and receivable, payroll coordination, monthly billing, job costing, general ledger activities, financial reporting, tax compliance, insurance administration, and fixed asset management. This position ensures the accuracy, timeliness, and integrity of all billing and financial records and provides management with financial information and analysis to support business operations and decision‑making.

The Controller works closely with company leadership, employees, vendors, clients, the company’s PEO, CPA, insurance providers, and other external agencies and professionals.

• Bank Account Management Manage company bank accounts and day-to-day banking activities. Initiate and monitor intercompany and external fund transfers. Maintain vendor banking and payment information. Reconcile bank statements and investigate and resolve discrepancies. Maintain accurate bank and cash account ledgers. Monitor cash balances and banking activity to support effective cash management.
• Accounts Payable Receive, review, code, and post vendor invoices. Maintain complete and accurate vendor records. Collect, verify, and securely maintain vendor W-9 forms. Perform TIN matching and maintain related documentation. Maintain vendor records within company accounting and payment systems. Initiate ACH and online banking payments in accordance with company procedures. Prepare and complete annual 1099 filings and distribute required forms to vendors.
  
  Ensure accounts payable records and supporting documentation are complete and properly maintained.
• Cash Flow Analysis & Management Monitor daily and projected cash positions. Prepare and maintain cash flow forecasts. Analyze anticipated receipts, expenditures, payroll, taxes, debt obligations, and other cash requirements. Coordinate payment timing and cash requirements with company management. Identify potential cash flow issues and communicate them to leadership in a timely manner.
• Accounts Receivable Prepare and process client billings and invoices. Monitor accounts receivable balances and client payment activity. Prepare and review client aging reports. Follow up on outstanding receivables as appropriate. Record and reconcile bank deposits. Research and resolve billing, payment, and account discrepancies. Maintain accurate and complete customer account records.
• Job Costing Open and close jobs in the accounting/job-costing system. Maintain job tickets and supporting documentation. Maintain accurate job status codes and task codes. Review job cost information for completeness and accuracy. Coordinate with operational personnel to ensure job information is properly recorded. Monitor job costing data to support accurate project profitability reporting.
• General Ledger & Financial Reporting Maintain the company’s general ledger and chart of accounts. Calculate and post monthly work-in-progress (WIP) variances. Calculate and post direct and indirect labor costs. Prepare and post other recurring and non‑recurring journal entries as needed. Prepare and post year‑end adjusting entries in coordination with the company’s CPA. Reconcile all general ledger accounts on a monthly basis.
  
  Research and resolve account discrepancies. Prepare monthly and year‑end financial statements. Coordinate month‑end and year‑end closing…