Office Manager - Logistics & Accounting

Office Manager - Logistics & Accounting

Titan Metals Corporation is a leading provider of metal products and services, committed to quality, reliability, and exceptional customer service. We value efficiency, accuracy, and a proactive approach to operations and finance.

The Office Manager will oversee import/export logistics and manage accounting functions in Quick Books Online, including payroll, employer taxes, and year-end reconciliation. This role requires strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Coordinate import and export shipments, including booking, tracking, and delivery scheduling.
• Prepare and manage shipping and customs documentation (commercial invoices, packing lists, bills of lading).
• Work with freight forwarders and customs brokers to ensure compliance and timely clearance.
• Maintain accurate records of landed costs and allocate to inventory.
• Ensure compliance with Incoterms and U.S. Customs regulations; ACE knowledge preferred.

Accounting

• Manage Quick Books Online for A/R, A/P, bank reconciliations, and general ledger entries.
• Process monthly payroll and maintain employee records.
• File and remit employer payroll taxes and prepare quarterly/annual reports (941, 940, W-2, 1099).
• Assist with month-end and year-end close, including reconciliations and audit support.

Benefits

• 8-9 government paid holidays included

Qualifications

• 3+ years of experience in office management, accounting, or logistics.
• Proficiency in Quick Books Online; ACE knowledge preferred.
• Understanding of import/export documentation and compliance.
• Strong attention to detail and ability to meet deadlines.
• Excellent communication and organizational skills.