Accounts Payable Coordinator -Hybrid

LOCATION:

2855 Gramercy St. Houston, TX 77025 Hybrid schedule after 90 days.
* MUST BE HOUSTON BASED
* POSITION SUMMARY Contributes to the organization by being responsible for accounts payable and ensuring compliance with the organization’s policies and procedures. Good organization skills and adaptability to change are essential. Sage Intacct / BILL ERP systems experience is strongly preferred. Familiarity with Intercompany/ multi-entity account structure. Heavy volume.

ESSENTIAL DUTIES & RESPONSIBILITIES Date stamps all incoming invoices via mail or AP email inbox

Enters invoice data for multiple entities/ locations/ departments into the accounts payable system (BILL)
Verify invoices are matched with appropriate purchase orders and received documentation.

Obtain appropriate department approvals for non-PO invoices. (Via automated workflows in BILL)
Use the accounts payable aging report to determine weekly payment processing

Ensure checks are printed, signed, and sealed in window envelopes for mailing/distribution.

Reconcile vendor statements for unpaid and aged invoices

Handles vendor calls and inquiries in a professional and efficient manner

Maintains W9 database for all vendors

Coordinate year-end processing of IRS 1099s for all companies

Maintains accurate records for new vendor set-ups.

Provide support to the accounting department with projects and assignments.

All other duties as assigned.

PHYSICAL DEMANDS/WORK ENVIRONMENT Work is performed in an office environment. Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate. Ability to periodically lift up to 25 lbs.

Work may be stressful  require some overtime during month-end close or special projects.

Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.

COMPETENCIES EDUCATION Associate degree preferred.

CERTIFICATIONS & LICENSES No certifications or licenses required.

EXPERIENCE At least two (2) years of work experience in accounts payable required.

Experience with Sage Intacct or other ERP System required.

Experience with BILL is preferred