Billing Clerk

Summary:

The billing clerk position is accountable for creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files. As a billing clerk, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information. The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Responsibilities:
• Issue invoices to customers
• Draft invoice statements for customers and vendors
• Issue monthly customer statements
• Update accounting records with new payments, balances, customer information etc.
• Update customer files with issued invoices
• Process credit memos
• Create reports and present to managers
• Track exceptions between the shipping log and invoice register
• Manage debts or any other inconsistencies
• Review accuracy of invoices prior to submission by performing various checks
• Investigate and resolve billing discrepancies.
• Provide management with daily status of completed functions.
• Communicate effectively within the company in order to resolve client inquiries.
• May perform such other duties as the supervisor may from time to time deem necessary.

Qualifications:

• High School Diploma and/or equivalent work experience.
• 3-5 years of billing experience.
• A minimum of a year experience in billing refineries or construction industries.
• Advanced Accounting degree Preferred.

Skills Required:

• Understanding of law and legal procedures relating to accounting
• Proficient in Microsoft Applications:
Word, Excel,
• Strong written and verbal communication skills.
• Ability to work productively and effectively in a team setting.
• Focused on process improvement and achieving team and Company goals.
• Must be a self-starter
• Must be able to work under little or no supervisor and still achieve goal.