Accounts Payable Administrative Assistant - Accounting

Description

Are you interested in a career in the fun, exciting, yet stable field of civil engineering? DCCM takes pride in our exceptional staff and considers our team critical to the company’s success. Providing professionals with the tools and training they need to achieve excellence in their careers is key to employee engagement and productivity. Our goal is to foster a work environment that attracts top talent, inspires innovation, and renders excellence in service to our clients.

The Accounts Payable (AP) Administrative Assistant provides administrative support to the Accounts Payable team. This role is responsible for reviewing employee expense reports for accuracy and completeness, maintaining supporting documentation, managing AP-related communications, and assisting with various accounts payable and administrative tasks to ensure timely and accurate processing.

• Review employee expense reports for accuracy, completeness, compliance with company policies, and required supporting documentation; follow up with employees and managers to resolve discrepancies and obtain missing information prior to processing.
• Track and collect outstanding corporate credit card receipts from employees.
• Assist in maintaining compliance with corporate credit card policies.
• Monitor and manage the Accounts Payable email inbox, ensuring timely responses and follow-up.
• Respond to routine email inquiries from employees, vendors, and internal departments in a professional manner.
• Route email requests and correspondence to appropriate team members as needed.
• Provide administrative support to the Accounts Payable team, including filing, documentation management, and other departmental tasks.
• Support month-end close activities and special projects as assigned.
• Perform other duties and responsibilities as needed to support the Accounts Payable function.

You are an organized and detail-oriented professional who ensures accuracy, stays on top of multiple priorities, and communicates effectively with employees, vendors, and team members. You take pride in keeping processes running smoothly and efficiently. You are reliable, proactive, and committed to delivering high-quality work.

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of administrative, accounts payable, accounting, or finance experience preferred.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

• Our comprehensive benefit package includes the following:
• Three medical plan options (2 PPOs and a HDHP)
• Dental & vision plans
• Company-paid group life, short and long-term disability insurance
• Voluntary Life Insurance
• Flexible and Dependent care spending accounts
• Additional Supplemental plans (Critical Illness, Hospital Indemnity, Accident)
• 401(k) with company match
• Paid Time Off (PTO) which starts accruing upon hire
• 10 Paid Holidays
• Alternative Work Schedules