AP/Payroll Assistant Job Houston area,Texas USA,Accounting

Why Consider This AP/Payroll Assistant Role?

Join an established industrial and project-based organization where accounting plays a key role in supporting daily operations.
Enjoy a diverse position combining accounts payable responsibilities with payroll administration.
Collaborate with purchasing, project management, and accounting teams to ensure accurate financial records and timely payments.
Take ownership of invoice processing, vendor maintenance, and payment tracking while supporting employee data administration.

Key Responsibilities of the AP/Payroll Assistant:

Process vendor invoices accurately, verifying purchase orders, job numbers, quantities, and pricing in collaboration with purchasing and project management teams.
Monitor invoice approvals through Quickbase, follow up on outstanding approvals, and escalate overdue items to management as needed.
Enter non-purchase order invoices into Net Suite and maintain organized invoice files and payment documentation.
Set up and maintain vendor accounts in Net Suite, including collecting W-9 forms, completing credit applications, and updating vendor information.
Review accounts payable aging reports weekly to ensure invoices are processed and paid within established terms, with appropriate supporting documentation.
Monitor outstanding checks, contact vendors regarding aged items, and coordinate voids and reissues as needed.
Review vendor records periodically and inactivate vendors that have not been used within the past 12 months.
Assist the Payroll Manager with day-to-day payroll administration and related projects.
Maintain accurate employee records in ADP by processing new hires, rehires, and terminations and ensuring required employee information is collected and updated.

Qualifications of the AP/Payroll Assistant:

High school diploma or equivalent required.
Minimum of 2 years of accounts payable and/or payroll experience.
Experience in construction, industrial services, or project-based billing preferred.
Experience with ERP systems required;
Net Suite preferred.

AP​/Payroll Assistant