Payroll Administrator United Management Corporation

Houston, TX 77056, USA

• On-site
• Finance and Accounting
• Full-Time
• Supervisor :
  Christina Landry

Job Summary

The payroll administrator performs numerous functions aligned with the Payroll and Human Resources Department, including processing payroll and maintaining employment-related records. Ultipro is used for payroll and timekeeping.

Summary of Essential Job Functions

• Responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system in a multistate, multi-company environment with multiple types of deductions and additions such as bonuses, commissions, benefits, disability pay, liens, and overtime.
• Reviews the computation of pay and associated deductions for accuracy.
• Monitors, maintains, and corrects accurate records in the UKG/Ultipro timekeeping system.
• Processes hourly and salary payrolls on established deadlines.
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions.
• Mail out employees’ direct deposit vouchers and paychecks by specific deadlines.
• Answers employees’ questions regarding payroll policies and how the policies affect pay.
• Respond to employees’ requests for information and documentation.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting.
• Initiates and follows up on employment verification requests.
• Ensures payroll issues are escalated and resolved promptly.
• Monitors and maintains daily investment records regarding the company’s 401(k) plan.
• Maintains files in appropriate filing systems (e.g., personnel, medical, insurance, etc.) For 500+ employees, in both paper and electronic formats.
• Works collaboratively with HR and HRIS manager to improve processes for efficiency, quality , and positive employee experience.
• Develop checklists, procedures, cadences, calendars, and similar job aids to assist both the team and company employees with understanding the payroll process.
• Audits, completes, and files reports for reconciliation through the accounting team.
• Scans and indexes all designated paper documents into an imaging system.
• Performs other departmental tasks as assigned or as the need arises, ranging from stuffing envelopes or taking mail to running and analyzing reports to participating in project teams.
• Manages all HR and Payroll invoicing by ensuring expenses are allocated to the appropriate companies and submitting invoices to Accounts Payable for processing and payment.

Requirements

• Confidentiality and deep professionalism are necessary, inside and outside the team.
• At least three years of multi-state payroll experience in Ultipro or UKG strongly preferred.
• Dependability, timeliness, and willingness and ability to work standard hours in the office at 4800 San Felipe, Houston office, five days a week are required.
• Advanced knowledge of computer applications such as MS Word, MS Excel, and Outlook.
• College degree not required, though at least some college in accounting or finance is preferred.
• Ten-key touch.
• Ability to understand and perform various payroll tax calculations.
• APA (American Payroll Association) Certification preferred; consistent ownership of the understanding of best practices regarding payroll preferred.
• Fluent in the English language for written and verbal communication skills.
• Willingness to learn and grow as a professional.
• Ability to work with others positively and discreetly.

Working Conditions

• Standard office hours for this role are 8:00 AM to 5:00 PM Monday-Friday.
• This position requires on-site presence five days per week during the first 90 days of employment to support onboarding and training.
• A…