Sr Payroll Specialist

Sr Payroll Specialist Temp to Hire with possibility of Direct Hire Pay Range: $75-80K Resumes to KristinaKThis position is accountable for timely and accurate preparation and distribution of the company’s payroll and for ensuring that employees are paid properly and that all changes to the payroll are processed correctly; ensuring attendance and time-off tracking systems are properly maintained. Ensure compliance with all policies, procedures and associated management/regulatory reports.

DUTIES RESPONSIBLITIES:

Payroll Processing &Accuracy:
Ensure timely and accurate payroll processing on a weekly and semi-monthly basis. Manage payrolls for all employees, including salaried, hourly, temporary, and part-time workers. Calculate wages, overtime, bonuses, commissions, deductions, and taxes. Reconcile payroll prior to distribution and validate accuracy.

Garnishments:
Review of the court of agency orders, child support, tax levies, creditor garnishments. Provide required documentation and load to payroll system. Verify garnishments are handled in compliance with federal and state laws. Send payments to the appropriate agency or creditor on time. Notifying agencies or creditor of employment status changes.

Compliance and Regulations:
Ensure payroll processes comply with local and national tax laws. Labor laws (e/g/ minimum wage, overtime). Social security, pensions, and other statutory requirements. Stay up to date with changes to tax and labor laws and update systems accordingly. Investigate questionable data and take corrective action when necessary. Regularly review payroll policies for effectiveness and relevance. Update policies based on feedback, audits, or changes in legislation.

Payroll System Integration & Maintenance Maintain and update payroll systems and software. Recommend improvements to enhance accuracy, efficiency, and compliance. Participate in software upgrades, testing and implementation of new features or modules. Collaborate with IT and HCM vendors to ensure smooth integration of payroll modules with other HR and finance systems. Manage SFTP user setup and file distribution. Ensure proper configuration and maintenance of time clock hardware.

Data integrity and system access/security. Setup supervisor user access/generate client login. System maintenance to include earnings, deductions, tax codes, accruals, custom fields, payroll groups, labor allocations, and other. Keep up to date with system billing and cost savings initiatives.

Reporting and Record Keeping:
Prepare, review and distribute payroll reports for internal use and external audits. Maintains accurate payroll records by means of computer-generated reports and internal balancing/auditing procedures to reduce the possibility of company liability. Provide reports on payroll costs, labor hours, headcounts, and trends to management. Conduct regular payroll audits to verify accuracy and detect discrepancies.

Employee Support:
Address employee payroll questions and resolve issues promptly. Secure confidentiality and data protection in handling employee information. Train and support employees using Employee Self-Service HCM systems. Employee Self-Service login management – password resets. Communicate payroll policies and updates to employees.

Year-End and Tax

Activities:

Manage and balance quarterly and year-end reporting, including but are not limited to 940, 941, W2 Forms or other relevant filing forms. Validate generated W2 forms previews and statement of deposits. Year-end checklist. File forms with IRS and distribute them to employees by required deadlines. Identify and resolve PR tax issues with state unemployment and IRS.Time-Off Request Management:
Track leave balances and adjust accruals accordingly. Calculate pay…