Accounts Payable Clerk

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery. With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle.

Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at  Primary Function

The Accounts Payable Clerk is responsible for performing the day-to-day processing of accounts payable transactions, including maintaining assigned vendor accounts with timely and accurate data entry, vendor statement reconciliations, vendor relations, and cash disbursements of accounts assigned to his or her control. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell’s Accounting Supervisor.

Duties & Responsibilities

• Distribute invoices for approval to appropriate associates within the organization.
• Prepare invoices for data entry including general ledger coding as required.
• Review all invoices for appropriate documentation and approval prior to data entry based on organization policies and procedures.
• Communicate with satellite offices, vendors, and internal departments regarding identified issues with accounts payable invoices.
• Verify sales tax accuracy on invoices and communicate any identified anomalies to the Assistant Controller and CFO.
• Assist other companies and divisions with invoice-related issues and process questions.
• Process out-of-cycle disbursements, weekly and mid-monthly checks and wires with the Assistant Controller, including positive pay uploads and maintenance of check register logs.
• Prepare checks for distribution and maintain filing of documentation in vendor files.
• Handle vendor communications regarding statements, invoice payment inquiries, and outstanding invoices.
• Pull monthly bank statements from the banking system.
• Monitor positive pay and ACH transactions daily through the banking system, including AP ACH setups.
• Maintain a secure database of vendor portal login credentials.
• Assist with compiling audit documentation.
• Reconcile intra-company invoices with Accounts Receivable and generate offsetting entries within the accounting system.
• Perform vendor offsets as needed.
• Perform Accounts Receivable Customer Master file setups based on documentation received from the AR department.
• Monitor on-hold invoices and credit items within Accounts Payable.
• Perform general ledger entries and imports.
• Initiate the collection of invoices to be reported to the Corporate office at month-end.
• Assist with month-end close items as required.
• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Ensure vendors are paid accurately and on time, maintaining strong supplier relationships and protecting Dashiell’s reputation as a reliable business partner.
• Support month-end close processes and audit readiness through disciplined record-keeping and timely reconciliation of accounts.
• Safeguard company assets by verifying invoice accuracy, monitoring disbursements, and identifying discrepancies before they become material issues.
• Contribute to operational efficiency across the accounting department by proactively resolving invoice issues and supporting cross-divisional coordination.

Minimum Qualifications / Experience Required

• High school diploma or equivalent required;
  Associate’s degree in Accounting, Business, or a related field preferred (2 years of relevant experience may be considered in lieu of degree).
• Minimum of 1 year of experience working in Accounts Payable.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Strong attention to detail with the ability to accurately process invoices and review data entry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Effective written and verbal communication skills with the ability to interact professionally with co-workers, managers, and…