Accounts Payable Administrator

Job Location:

Houston Grand Opera - Houston, TX 77002, Job Highlights

The Accounts Payable Administrator is responsible for the accurate and timely processing of all outgoing payments at Houston Grand Opera. This role manages the full AP cycle — from invoice receipt and coding through payment disbursement — and serves as the primary point of contact for vendors, independent contractors, and internal staff on payment-related matters.

In addition to day-to-day AP processing, this role owns vendor onboarding and maintenance and corporate credit card administration. The Administrator is detail-oriented, well-organized, and experienced in a high-volume AP environment, with a strong understanding of internal controls and a customer-service mindset toward both internal and external stakeholders.

We are looking for talented, passionate, and dedicated people who are eager to make contributions to our community and our mission.

The mission of HGO is to enrich our diverse community through the art of opera.

We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice. HGO has received a Tony Award, three Grammy Awards, and three Emmy Awards – we are the only opera company in the world to win all three honors.

Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand. We believe every team member enriches our organization by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.

• Comprehensive and affordable health benefits.
• Generous paid time off.
• 403b retirement plan with employer match.
• Flexible work schedule.
• Professional development fund and opportunities.
• Discounted parking in the Theater District garage and nearby lots, pluseasy access to Metro transportation.
• Free tickets to our mainstage and community productions and events.

• Receive, review, and process vendor invoices and check requests; verify accuracy of amounts, coding, and supporting documentation.
• Ensure all invoices are properly approved in accordance with the organization's authorization and approval policies.
• Prepare and process payment runs on a regular cycle (check, ACH, and wire transfers).
• Respond promptly to vendor inquiries regarding payment status, remittance, and account discrepancies.
• Maintain an organized AP filing system — electronic and/or paper — with complete and accurate documentation for every transaction.
• Review and process employee expense reimbursements in accordance with the organization's expense reimbursement policy.

• Onboard new vendors and independent contractors, including collection and verification of W-9s and banking information for ACH payments.
• Maintain accurate and up-to-date vendor records in the accounting system, including contact information, payment terms, and tax identification numbers.
• Implement and enforce vendor onboarding procedures that safeguard against fraud, including validation of bank account changes.

• Collect, review, and reconcile monthly credit card statements; ensure all charges are supported by receipts and proper coding.
• Follow up with cardholders regarding missing receipts, unsupported charges, or policy violations.
• Process credit card transactions in the accounting system and ensure timely payment of card balances.
• Manage procurement of credit cards for new employees and cancellation of cards for terminated employees.
• Lead training of new cardholders on credit card policies, expense documentation…