Accounts Payable Coordinator

Alsay Incorporated is a leading provider of water well drilling, pump installation, maintenance, and water infrastructure services. Headquartered in Houston, Texas, Alsay serves municipal, commercial, and industrial customers through complex, project-based operations.

Our success depends on strong field execution, disciplined project management, and accurate financial information. We are seeking an experienced, hands‑on Accounting Manager to strengthen our accounting operations, support our growing business, and help build a culture of accountability, accuracy, and continuous improvement.

Address: 6615 Gant Rd, Houston, TX 77066

The Accounts Payable Coordinator is responsible for managing day‑to‑day accounts payable activities, including vendor invoice processing, project expense coding, payment preparation, and vendor account reconciliations.

This position plays an important role in maintaining accurate project costs by ensuring expenses are properly documented, approved, and assigned to the correct jobs and cost categories. The AP Coordinator will work closely with the Accounting Manager, Project Managers, and Operations personnel to resolve discrepancies, maintain strong accounting controls, and support timely month‑end closing.

The ideal candidate is an organized, dependable accounting professional who enjoys working with operational teams, takes ownership of details, and thrives in a fast‑paced, project‑based business.

• Receive, review, code, and process vendor invoices, ensuring accuracy, proper documentation, and compliance with established approval procedures.
• Maintain vendor records, reconcile vendor statements, investigate discrepancies, and respond to vendor inquiries professionally and promptly.
• Prepare scheduled payment runs, monitor outstanding payables, and coordinate payment approvals with the Accounting Manager.
• Maintain accurate AP records, including purchase orders, invoices, credit memos, payment documentation, and vendor account information.

• Accurately assign vendor invoices, materials, equipment, subcontractor costs, and other expenses to the appropriate projects and cost codes.
• Work with Project Managers and field personnel to verify expenses, resolve coding questions, and ensure costs are recorded against the correct jobs.
• Review supporting documentation, purchase orders, and receipts to identify missing information, duplicate charges, or incorrect project allocations.
• Support accurate and timely project cost reporting by ensuring expenses are entered, approved, and recorded within established deadlines.

• Assist the Accounting Manager with month‑end close activities, including AP reconciliations, accrued expenses, and outstanding invoice reviews.
• Maintain organized accounting records and supporting documentation for audits, financial reviews, and internal reporting.
• Follow established internal controls, including invoice approval requirements, vendor verification procedures, and segregation of payment duties.
• Identify opportunities to improve invoice processing, expense coding, documentation, and AP workflow efficiency.

• Associate's degree in Accounting, Finance, Business Administration, or equivalent relevant work experience.
• 2-5 years of accounts payable, accounting support, or related financial operations experience.
• Experience processing vendor invoices, reconciling accounts, and managing high‑volume transactional workflows.
• Strong attention to detail, organizational skills, and ability to manage competing priorities and deadlines.
• Proficiency in Microsoft Excel and experience working with accounting or ERP software.
• Strong…