Executive Administrative Assistant

Compensation: $52,000 – $70,000 per year

Job Title:

Executive Administrative Assistant

Company:
Volution Development Group

Location:

Houston, TX

Volution Development Group is looking for a highly organized and proactive Executive Administrative Assistant to support the Owner of a dynamic and fast‑growing commercial construction and real estate development firm. This full‑time, on‑site role is not your typical EA position – it’s an opportunity to partner closely with the founder, gain deep exposure to business operations, and contribute meaningfully to the company’s strategic execution.

It is ideal for someone with a construction or real estate background looking to grow into a Chief of Staff‑level role.

• Manage calendar, scheduling, inbox, and administrative priorities for the Owner.
• Oversee the duties of the administrative assistant and audit all construction‑related documentation that comes through the office, including but not limited to AIA forms and Lien Waivers.
• Prepare meeting agendas, take notes, and coordinate follow‑ups with the project management team, suppliers, and subcontractors.
• Serve as a liaison with internal staff, clients, investors, and external partners.
• Coordinate travel, company events, and personal administrative tasks as needed.
• Support property tracking, due diligence, and development reporting.
• Help implement and improve systems to streamline operations and drive growth.

• 3+ years of experience supporting an executive or business owner in a fast‑paced environment.
• Minimum of 2 years hotel/hospitality experience.
• Background in commercial construction or real estate (e.g., property manager, broker, or EA in a related firm).
• Proficient with Google Workspace, Microsoft Office, and project‑management tools (e.g., Trello, Asana, Builder
  
  TREND, CRMs).
• Strong organizational, communication, and problem‑solving skills.
• Comfortable handling confidential and time‑sensitive information.
• Bachelor’s degree preferred.

• Organized, detail‑oriented, and effective at keeping others aligned and on track.
• Aware of industry changes with AI and comfortable using the latest AI software models.
• Proactive and independent – anticipates needs and takes initiative without being asked.
• Confident communicator with professionalism and poise across all interactions.
• Adaptable team player who enjoys a variety of tasks and challenges.
• Ambitious and growth‑minded – ready to step into leadership responsibilities over time.

• Bi‑weekly pay cycle.
• Performance bonuses and employee profit sharing.
• Paid time off (vacation, holidays, sick days).
• Paid training and certifications.
• Travel project per diems.
• Company events and uniforms.
• Personal tech package (smartphone or tablet).

Full‑time, Monday – Friday (weekend flexibility as needed).

In‑office at Volution Development’s primary office location.

Volution Development Group is proud to be an equal opportunity employer. We welcome team members of all backgrounds, recognizing that diverse perspectives fuel innovation and growth. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, age, disability, or any other legally protected status.