Department Assistant

We're searching for a Department Assistant - someone who works well in a fast-paced setting. In this position, you will provide departmental support, which could include administrative support for Assistant Directors and/or other faculty/physicians and leaders.

Think you've got what it takes?

Job Duties & Responsibilities

* Provides office services support.

* Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.

* Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and store them in an orderly, easily retrievable manner.

* Coordinates daily general communications functions including
1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel;
2) reliably handling e-mail and facsimile correspondence as directed

* Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and ensures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.

* Performs department specific customer service functions.

* Orders and maintains appropriate par levels of office supplies and manages within budget.

* Completes assigned tasks for onboarding of new employees.

* Performs administrative duties.

* Performs other essential job-related functions.

* Performs scheduling tasks.

As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.

Skills & Requirements

* High School Diploma or Equivalent Required

* 2 Years Administrative/Secretarial Experience, preferably in a Healthcare Environment