Administrative Assistant

Work Location:

920 Memorial City Way, Suite 715, Houston, TX 77024

Employment Type:

Full-Time (40 hours per week; M-F);
In-person/In-office

Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you!

We are seeking a highly organized and proactive Administrative Coordinator to support our team. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role requires exceptional communication, multitasking, and problem-solving skills.

• Provide incoming telephone coverage when required.
• Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.
• Proofread your work and work from others for accuracy to ensure correct spelling, grammar, content, and style.
• Assist with proposal/project opening processes & data entry.
• Arrange travel when necessary.
• May serve as backup for time and expense data entry.
• Help with Accounts Receivable collections.
• Process project information for shipment via Fed Ex (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
• Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
• Maintain office cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.
• Complete or assist with special projects and event preparations as required.
• Prepare management reports as needed.
• Record opportunities, plans, and projects in Deltek as required.
• May provide backup for additional clerical duties when needed.
• Various tasks are required to keep a professional office running smoothly.

Physical Requirements:

Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

• Prior administrative experience in an architecture/engineering (A/E) setting.

• Education:
  
  Associate’s or Bachelor’s degree required.
• Industry Knowledge:
  Background in architecture or engineering preferred; familiarity with A/E terminology and processes is a plus.
• Technical
  
  Skills:
  
  Proficient in Microsoft Word and Excel.
• Strong office, computer, and internet research skills.
• Deltek experience is a plus.
• Ability to train others in system usage and office procedures.
• Communication:
  Ability to communicate clearly and professionally, both virtually and in person.
• Writing
  
  Skills:
  
  Excellent grammar, spelling, formatting, proofreading, and document preparation skills.
• Organizational
  
  Skills:
  
  High-level multitasking and time management skills.
• Ability to balance and prioritize short-term deadlines across multiple offices.
• Strong attention to detail and accuracy.
• Proactive Mindset:
  Anticipates needs and takes initiative.
• Resourceful, quick-thinking, and adaptable to changing priorities under time pressure.
• Personal Attributes:
  Motivated, positive attitude, and willingness to help.
• Patience and flexibility in a fast-paced environment.
• Maturity to maintain confidentiality of information.

• Annual discretionary bonus program
• Opportunity to purchase Walker stock – Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short-term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement and…