Office Services​/Back Up Receptionist

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start‑ups to Fortune 500 companies across industries.

If you thrive in a dynamic, growth‑minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business‑driven legal solutions, Mayer is where you can make an impact.

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies
• Clean and reset conference rooms between meetings
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
• Stock and maintain the women’s restroom, including feminine hygiene products
• Clean out office refrigerator every Friday
• Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
• Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
• Greet clients, answer and route calls, and maintain professional front‑desk operations
• Pick up, sort, and distribute daily mail; scan/email mail items as needed
• Distribute incoming packages (UPS/Fed Ex) to secretaries
• Assist attorneys, paralegals, and secretaries with mail‑outs
• Provide copying support for attorneys, paralegals, and secretaries
• Assist with miscellaneous projects and ad hoc tasks as assigned

• Prior office services, administrative, or receptionist experience (law firm experience a plus).
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills; professional and courteous demeanor.
• Ability to lift/move supplies and packages (reasonable weight).
• Proficiency with office equipment (copiers, scanners, postage machines).
• Reliability and punctuality—must be present in office Monday–Friday.
• Familiarity with mail handling, shipping platforms, and conference room management.
• Ability to anticipate office needs and take initiative without close supervision.