Control Coordinator

Overview

Join our team at MDA’s South Campus and play a vital role in supporting groundbreaking cancer research. With two new state-of-the-art research buildings underway, this position offers an exciting opportunity to grow alongside our campus expansion.

Ideal candidate would have experience with Maximo CMMS (database) and ability to navigate all aspects of the work order work flow process. Must haves include strong computer skills, ability to learn new processes, and ability to interact with the staff (maintenance technicians) and vendors in a effective and professional manner. The work schedule is Monday - Friday, Days (6:30am-3pm or 7am-3:30pm).

This position is full time onsite. The salary range is $40,000 - $50,000 - $60,000.

MD Anderson offers our employees:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups.

Why Join MD Anderson?

• Be part of a world-renowned cancer center making an impact across Texas and beyond
• Collaborate with top-tier leaders and institutions in academic medicine
• Help shape the future of healthcare through bold, system-wide innovation
• Competitive compensation and comprehensive benefits

The primary purpose of the Work Control Coordinator (WCC) position is to support the maintenance repair and PM programs. This includes coordination of materials procurement, tracking of work order information, data entry and record creation in the Computerized Maintenance Management System (CMMS), and coordination of information needed by the maintenance team.

ESSENTIAL JOB FUNCTIONS

Coordinates creation and close out of new service requests from both internal maintenance staff and building occupants. Ensures key data fields within the CMMS (Maximo) meet institutional standards and coordinates reporting on such information. Coordinates both entry of materials requests into Maximo as well as receipt of materials at the local satellite warehouse. Assists with management of the satellite parts warehouse inventories and coordinating stock level changes with the FM Materials Management team.

May backfill other roles on the Work Control and Planning team as needed.

WORK ORDER MANAGEMENT

• Review and manage pre-defined queries in Maximo to ensure proper work group assignment and work area distribution (i.e. Open Work Orders awaiting action, High Priority Work Orders status, Work Orders to be Triaged or closed)
• Coordinate the transfer of work orders in Maximo to other work areas/sites and notify the designated group as per the departmental guidelines
• Coordinate requests to add new data values into CMMS System when required.
• Coordinate contracted work orders with vendors and ensure all relevant data is entered and work orders closed in a timely manner.
• Coordinate pulling information on Work Order backlogs and other reports needed for effective management of maintenance work.
• Coordinate with external vendors to request service per contract requirements that were identified by their service technicians.

ASSET DATA MAINTENANCE

• Create and maintain equipment asset records as per institutional Maximo standards.
• Support all new assets from asset data collection sheets and contractor generated equipment matrix associated with new capital projects.
• Monitor asset data compliance requirements and coordinate edits required with the associated supervisor or craft technician(s).

PROCUREMENT OF MATERIALS

• Request, obtain and process Vendor Add forms into Resource One.
• Investigate and resolve vendor credit hold issues associated with materials or services requested by the local maintenance team.
• Contact vendors for ETAs on pending material…