Entry level Associate

Benefits:

• Opportunity for advancement
• Signing bonus
• Training & development

Entry-Level Program Associate provides essential administrative, analytical, and operational support to a specific Program Team. This position is ideal for a highly organized, detail-oriented professional with a passion for international development, seeking to begin a career in the non-profit sector.

• Program and Grants Administration Support
  • Grant Monitoring:
    Assist the Program Manager with the initial review of grant proposals, and help track grantee reports, ensuring timely submission and compliance with donor requirements.
  • Document Management:
    Maintain organized program files, including contracts, budgets, reports, and communications, ensuring all documentation is accurate and easily accessible.
  • Financial Tracking:
    Support the tracking and reconciliation of program budgets and expenses, interfacing with the Finance Team and partners to ensure accurate accounting for grant expenditures.
• Research and Reporting
  • Background Research:
    Conduct research on specific technical areas (e.g., gender-responsive climate adaptation, humanitarian response best practices) to inform program strategy and proposal development.
  • Information Synthesis:
    Assist in compiling, analyzing, and synthesizing data from field offices to prepare summaries, reports, and presentations for internal leadership and external stakeholders (donors, partners).
  • Drafting Materials:
    Prepare and coordinate the production of meeting materials, including drafting memos, presentations, and communication pieces with high-quality formatting and editing.
• Meeting and Logistical Coordination
  • Scheduling and Logistics:
    Plan, coordinate, and manage initiative-related meetings and convenings, including calendaring, travel logistics (domestic and international, if needed), and managing associated communications.
  • Internal
    
    Collaboration:
    
    Serve as a liaison between the Program Team and other departments (e.g., Fundraising, Communications, Finance) to streamline operational workflows.
  • Process Improvement:
    Identify and recommend improvements to administrative and grant management processes to enhance the team’s efficiency and data quality.

• Experience:
  
  0-2 years of professional experience (internships and volunteer experience count) in an administrative or project support capacity, preferably within a non-profit or development setting.
• Skills:
  
  Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent computer skills, including experience with data management or CRM systems.
• Core Competencies:
  
  Exceptional attention to detail, strong organizational and project management skills, and the ability to manage multiple priorities simultaneously under tight deadlines.