Executive Administrative Assistant

Base pay range

$110,000 /yr - $120,000 /yr

Annual Bonus

We are currently recruiting for an Executive Assistant in Houston, TX (Downtown) – in‑office 5 days a week. In this role you will support a Financial Services Executive with a variety of administrative tasks. 110K – 120K Base + OT + Bonus + Benefits Package.

• Compose, draft, proof, edit, and finalize correspondence including e‑mail and other documents
• Manage complex and fluid calendars, monitoring executives’ calendars and anticipate where problems/conflicts might arise
• Prepare for meetings supporting the needs of executives involved
• Handle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reports
• Manage highly sensitive, confidential information with complete discretion
• Excellent organizational skills to support the productivity of the team (i.e., filing systems, trackers, contacts)
• Team player capable of working with internal and external stakeholders in a way that reflects the firm’s core values and principles
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executives’ notes and directives
• Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

• 3–5+ years of experience as an Executive Assistant, C‑level support & college degree
• Financial industry knowledge highly desirable
• Advanced computer skills using Microsoft Office Suite:
  Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Excellent writing, editing, and verbal communication skills
• Research savvy with extensive experience using online resources
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective

Local candidates only. Must be in Houston, TX area and in commutable range to downtown 5 days in‑office. No sponsorship.

Mid‑Senior level

Full‑time

Administrative and Project Management

Financial Services, Insurance, and Insurance Carriers

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave
• Disability insurance