Training Administrator - Houston, TX

Safety Training Administrator - Houston, TX

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Keep the world’s supply chain moving. That’s what the Watco team does every day at our short line railroads, switching sites, terminals, ports, and logistics hubs. Whether you’re at one of these locations or in a support-services role, there’s one thread that ties everyone together. We’re all on the same team. One Watco.

• Outstanding culture recognized by Forbes and Newsweek
• Competitive compensation and benefits
• Paid on-the-job training with peer trainers
• Leadership and development programs offered through Watco University
• Career advancement opportunities

Under supervision, performs varied data management, research, and administrative support functions; manages data collection and consolidation for a variety of projects and safety initiatives. Will prepare and maintain a variety of documents & records. Assists with creation and maintenance of files, locates materials, assists in the location of data, and assists with special projects and a variety of administrative support tasks as needed.

• Establishes and maintains documentation, records, files, filing systems, and logs relating to data management and assigned functions.
• Establishes and maintains training, safety education and activity files.
• Uploads and digitizes documentation, records, files, filing systems, and logs.
• Advises staff about changes to certification and safety requirements.
• Maintains records and prepares reports as necessary to ensure compliance with applicable regulations and safety initiatives.
• Assists in the development of safety goals, objectives, policies, and priorities.
• Plans, organizes, develops, reviews and updates safety policies, guidelines, and standard operation procedures, making recommendations to management to minimize risk exposure.
• Learn, interpret, and apply pertinent subject matter procedures, precedents, and policies of the document control center.
• Researches, locates, and collects documentation from various sources.
• Purges outdated files following protocol or moves them to inactive storage.
• Independently recognizes and defines a problem, identifies the resources available to help solve the problem, creates and implements viable solutions, and follows through to ensure the issue is resolved to the satisfaction of all parties.
• Retrieves records on request and forwards these to relevant parties.
• Builds and maintains positive working relationships with co-workers (team members), other Watco employees and its contractors/vendors using principles of good customer service.
• Performs other duties as assigned.

• Communicate effectively, both orally and in writing; concisely provide information, explanations, and instructions; and elicit information from others with varying levels of understanding.
• Obtain and provide information clearly and courteously.
• Demonstrate compassion, respect, courtesy, and tact when interacting with others.
• Organize work, set priorities, meet critical deadlines, and follow up with minimal direction.
• Enter and retrieve data from multiple systems.
• Review documentation for completeness and accuracy.
• Assist in the development of computer-based training.
• Must be able to work under pressure to meet deadlines.
• Ability to adjust to changing operating conditions.
• Adheres to assigned work schedule as outlined in the assigned department and Watco attendance policies and procedures; ensures all behaviors comply with Watco personnel rules and regulations.
• Ability to maintain confidentiality of information.
• Maintain efficiency and productivity while being interrupted numerous times daily.
• Follow written and oral directions.
• Proficient with office machines and their operation, including using computers, and Office 365.
• Use principles of effective office safety including use of equipment in a proper and safe manner, use of preventive personal ergonomic techniques, and maintenance of safe housekeeping in personal and common work spaces.

• Business English, including vocabulary, correct grammatical usage,…