Administrative Assistant

Work Location:

920 Memorial City Way, Suite 715, Houston, TX 77024

Employment Type:

Full-Time (40 hours per week; M-F);
In-person/In-office

Your Role at Walker

Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you!

We are seeking a highly organized and proactive Administrative Coordinator to support our team. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role requires exceptional communication, multitasking, and problem-solving skills.

Responsibilities

* Provide incoming telephone coverage when required.

* Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.

* Proofread your work and work from others for accuracy to ensure correct spelling, grammar, content, and style.

* Assist with proposal/project opening processes & data entry.

* Arrange travel when necessary.

* May serve as backup for time and expense data entry.

* Help with Accounts Receivable collections.

* Process project information for shipment via Fed Ex (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.

* Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.

* Maintain office cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.

* Complete or assist with special projects and event preparations as required.

* Prepare management reports as needed.

* Record opportunities, plans, and projects in Deltek as required.

* May provide backup for additional clerical duties when needed.

* Various tasks are required to keep a professional office running smoothly.

Qualifications & Skills

* Education:

Associate's or Bachelor's degree required.

* Industry Knowledge:
Background in architecture or engineering preferred; familiarity with A/E terminology and processes is a plus.

Technical

Skills:

* Proficient in Microsoft Word and Excel.

* Strong office, computer, and internet research skills.

* Deltek experience is a plus.

* Ability to train others in system usage and office procedures.

* Communication:
Ability to communicate clearly and professionally, both virtually and in person.

* Writing

Skills:

Excellent grammar, spelling, formatting, proofreading, and document preparation skills.

Organizational

Skills:

* High-level multitasking and time management skills.

* Ability to balance and prioritize short-term deadlines across multiple offices.

* Strong attention to detail and accuracy.

Proactive Mindset:

* Anticipates needs and takes initiative.

* Resourceful, quick-thinking, and adaptable to changing priorities under time pressure.

Personal Attributes:

* Motivated, positive attitude, and willingness to help.

* Patience and flexibility in a fast-paced environment.

* Maturity to maintain confidentiality of information.

Physical Requirements:

Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Preferred Experience:

* Prior administrative experience in an architecture/engineering (A/E) setting.

We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:

* Annual discretionary bonus program

* Opportunity to purchase Walker stock - Walker is 100% employee-owned!

* Medical, dental, vision, company-paid life insurance

* Mental wellness benefits

* Health Savings Account with company contribution

* 401(k) with company match

* Flexible Spending Accounts and Commuter Spending Accounts

* 529 college savings plan

* A minimum of 3 weeks of Paid Time Off per year

* 9 paid holidays per year, including 3 paid floating holidays

* 5 days of bereavement leave and PTO Donation Bank to help during difficult times

* 100% compensation replacement during short-term disability leaves

* Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid…