Executive Assistant

We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:

* Greet and assist visitors with professionalism and warmth.

* Generate, maintain and distribute routine reports as directed.

* Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.

* Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.

* Coordinate meetings and prepare conference room for use.

* Maintain the department filing system, both electronic and paper.

* Prepare expense reports.

* Coordinate travel arrangements as needed.

* Maintain office supply inventory and place orders as needed.

* Special projects as assigned.

The successful candidate will meet the following qualifications:

* High school degree or equivalent is required; associate degree preferred.

* 3 or more years of experience in an administrative support role is preferred.

* Proficient with Microsoft Office software skills.

* Professional attitude and demeanor.

* Must have excellent written and verbal communication.

* Maintain confidentiality and discretion.

* Ability to work independently with minimal supervision.

* Able to prioritize for self and others, as well as managing internal and external customers.

* Able to handle diverse workload using strong organization skills to meet deadlines.

* Flexible and available to assist anyone in the department with needs.