Administrative Assistant

Work Location:

920 Memorial City Way, Suite 715, Houston, TX 77024

Employment Type:

Full-Time (40 hours per week; M-F);
In-person/In-office

Your Role at Walker

Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you!

We are seeking a highly organized and proactive Administrative Coordinator to support our team. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role requires exceptional communication, multitasking, and problem-solving skills.

Responsibilities

- Provide incoming telephone coverage when required.

- Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.

- Proofread your work and work from others for accuracy to ensure correct spelling, grammar, content, and style.

- Assist with proposal/project opening processes & data entry.

- Arrange travel when necessary.

- May serve as backup for time and expense data entry.

- Help with Accounts Receivable collections.

- Process project information for shipment via Fed Ex (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.

- Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.

- Maintain office cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.

- Complete or assist with special projects and event preparations as required.

- Prepare management reports as needed.

- Record opportunities, plans, and projects in Deltek as required.

- May provide backup for additional clerical duties when needed.

- Various tasks are required to keep a professional office running smoothly.

Qualifications & Skills

- Education:

Associate's or Bachelor's degree required.

- Industry Knowledge:
Background in architecture or engineering preferred; familiarity with A/E terminology and processes is a plus.

Technical

Skills:

- Proficient in Microsoft Word and Excel.

- Strong office, computer, and internet research skills.

- Deltek experience is a plus.

- Ability to train others in system usage and office procedures.

- Communication:
Ability to communicate clearly and professionally, both virtually and in person.

- Writing

Skills:

Excellent grammar, spelling, formatting, proofreading, and document preparation skills.

Organizational

Skills:

- High-level multitasking and time management skills.

- Ability to balance and prioritize short-term deadlines across multiple offices.

- Strong attention to detail and accuracy.

Proactive Mindset:

- Anticipates needs and takes initiative.

- Resourceful, quick-thinking, and adaptable to changing priorities under time pressure.

Personal Attributes:

- Motivated, positive attitude, and willingness to help.

- Patience and flexibility in a fast-paced environment.

- Maturity to maintain confidentiality of information.

Physical Requirements:

Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Preferred Experience:

- Prior administrative experience in an architecture/engineering (A/E) setting.

We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:

• Annual discretionary bonus program
• Opportunity to purchase Walker stock - Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short-term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

$30 - $33 an hour

Compensation & Benefits

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker's total rewards philosophy during the recruiting process.

Why Walker Consultants?

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of…