Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our family-owned and operated property management company. This role is ideal for a professional who thrives in a fast-paced environment, values strong working relationships, and takes pride in being a trusted partner to executives. The ideal candidate will be detail-oriented, discreet, and adaptable, with a strong sense of professionalism and an appreciation for the personalized approach that defines our company culture.

Responsibilities

* Provide high-level administrative support to the Vice President overseeing contracts, interior design, the Dallas market, construction, and additional company initiatives

* Coordinate and manage travel arrangements for all executives, including flights, accommodations, and itineraries

* Handle phone coverage, correspondence, filing, and data entry with accuracy and confidentiality

* Communicate and negotiate with vendors as needed to support executive operations

* Collaborate with the owner's personal secretaries to ensure smooth day-to-day operations within the executive office

* Assist with special projects and other administrative tasks as assigned

Qualifications

About the Role

* Minimum of 3 years of experience in an administrative support or office assistant role (required)

* Minimum of 3 years of experience in property management (preferred)

* Experience drafting legal documents (preferred)

* Strong employment history with a record of long-term tenure in previous roles

* High school diploma or equivalent (required); associate's or bachelor's degree (preferred)

* Exceptional attention to detail, particularly in typing and proofreading written materials

* Excellent organizational skills with the ability to manage multiple priorities and meet deadlines

* Professional communication skills, both written and verbal, with a clear and confident phone presence

* Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

* Location:

Houston Regional Office

What We Offer

* 401(k)/401(k) match

* Traditional & Roth

* Dental Insurance

* Employee Discounts

* Flexible Spending Account

* Health Insurance

* Paid Time Off

* Referral Program

* Vision Insurance

* Career growth opportunities

* Access to fitness centers and pools

* College Savings Plan

* Life Insurance

* Disability Insurance

* Employee Assistance Program