Executive Assistant to President

Position: Executive Assistant to the President
Position Title:

Executive Assistant to the President

Reports To:

President

Position Type:
Full-Time

Description:

The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization.

Foundation's Philosophy of Philanthropy:
We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and "becoming an expert in the humanity" of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor.

In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings.

Major Duties:

Act as an extension of the Office of the President.

Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency.

Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested.

Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure.

Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President.

Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and "Friends of the Foundation".

With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors.

Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.).

Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up.

Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year.

Attend and represent Foundation at social and other external events.

Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events.

Maintain strict confidentiality with all matters.

Contribute to the professional environment and Catholic culture of the Foundation.

Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President.

Qualifications:

• Associate's or Bachelor's degree or relevant experience in Business or Office Administration
• Proficiency in Microsoft Office Suite and Google Suite
• Strong organizational and project management skills, as well as excellent attention to detail
• Excellent written and verbal communication skills

Strong Candidates will:

• Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life.
• Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail.
• Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects.
• Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors.
• Possess knowledge of how to implement and execute a successful marketing strategy.

This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.