Coordinator, Ryan White Program

Position Description

If you're looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.

About Harris County Public Health:

Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

This is a grant-funded position.

Position Overview:

The Ryan White Grant Administration Program Coordinator will ensure the smooth functioning of Ryan White Grant Administration (RWGA) through the monitoring and expediting of administrative activities. Duties involve latitude for decision making in carrying out administrative functions, processing/tracking Accounts Payables, and managing logistics involving meetings, travel arrangements, office inventory, and court requests. The position serves as the RWGA Program Manager's assistant and coordinates special projects as needed.

Duties & Responsibilities:

* Coordinate day-to-day office operations, including supplies, equipment, facilities, and vendor relationships

* Prepare, process, and track requests for purchase orders, invoices and reimbursement requests to ensure accurate and prompt handling

* Functions as the RWGA Program Manager's assistant and assists with special projects involving the Program Manager

* Prepares, coordinates, and maintains materials and logistics for RWGA sponsored meetings, training sessions, and staff travel arrangements

* Assists in the preparation and process of Commissioners' Court requests, letters, and attachments

* Maintains the office supply inventory, processes supply orders, and completes tracking forms to monitor and track supply orders and administrative expenditures

* Responsible for maintaining and updating the RWGA administrative policies & procedures

* Serve as the primary point of contact for office-related inquiries and communications.

* Ensure timely dissemination of internal communications and updates.

* Other duties as assigned

Harris County is an Equal Opportunity Employer

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If you need special services or accommodations, please call  or email

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

* High School Diploma or Equivalent

Experience:

* At least one (1) year experience performing administrative office managerial duties in a health care, public sector, nonprofit, or grant-funded environment

Knowledge, Skills and Abilities:

* Strong organizational, problem-solving, and time management skills.

* Excellent written and verbal communication abilities.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual collaboration tools (Teams, Zoom, etc.).

* Ability to establish and maintain cooperative relationships with others.

Core Competencies:

Organizational Leadership

* Understands the organizational mission

* Understands ethics and public good; is concerned with public trust

* Demonstrates respect for the opinions and beliefs of others

Collaboration

* Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission

* Demonstrates a sense of responsibility for the success of the group

* Collaborates with others to improve quality and address needs

Innovation

* Ability to adapt to change

Interpersonal Abilities/Personal Characteristics

* Treats others with courtesy, sensitivity, and respect

* Behaves in an honest, fair, and ethical manner

* Assesses and recognizes own strengths and weaknesses

* Uses sound judgment

* Self-motivated

* Organizes and maintains work environment to allow for maximum productivity

Communication

* Communicates clearly and effectively, both orally and in writing

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

* Associate's degree in business administration, management, or related field

General Information

Position Type and Typical Hours of Work:

* This is a Full-Time | Grant-Funded position

* Days and hours of work are typically Monday through Friday, from 8 am to 5 pm

* Other days and hours as necessary

Work…