Legal Practice Coordinator

Legal Practice Coordinator page is loaded## Legal Practice Coordinator locations:
Houston time type:
Full time posted on:
Posted Yesterday job requisition :
R003135

Houston, Texas##
** Job Description
**** Primary Responsibilities
*** Provide high-level legal secretarial and administrative support to partners and non-partner attorneys in the Corporate Transactional and Real Estate practice groups. Assignments may change based on business needs.
* Manage the full lifecycle of client matters, including processing new client and matter requests, drafting engagement letters, coordinating conflict checks, and maintaining matter records.
* Draft, revise, proofread, and format a wide range of legal and administrative documents, including correspondence, memoranda, emails, reports, and transactional materials.
* Support real estate and corporate transactions, including assembling and managing closing binder and  tracking executed documents and signatures.
* Maintain and manage electronic files and records using the firm’s document and records management systems, ensuring accuracy, organization, and compliance with firm standards.
* Review incoming mail and correspondence and route appropriately to attorneys and the firm’s Calendaring/Docketing Department.
* Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.
* Prepare check requests and coordinate vendor payments as needed.
* Assist with travel coordination and process expense reimbursement requests.
* Provide backup support to other legal secretaries during planned and unplanned absences.
* Exercise sound judgment, discretion, and professionalism while handling highly confidential and sensitive information.
* Prioritize workload based on urgency, manage multiple assignments simultaneously, and work effectively in a fast-paced, team-oriented environment.
* Demonstrate strong communication skills, poise, and professionalism in interactions with clients, attorneys, and firm staff.
* Maintain a positive, proactive, flexible, and collaborative approach to work.
* Work overtime as needed and assume additional responsibilities as assigned.## Qualifications
* High school diploma required;
Bachelor’s degree preferred.
* Minimum of 5+ years of administrative support experience, preferably within a legal or professional services environment.
* Clear, effective written and verbal communication skills.
* Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced, high-pressure environment.
* Strong interpersonal skills and the ability to work effectively with attorneys, clients, and staff at all levels.
* Ability to work independently and collaboratively, demonstrating sound judgment and strong problem-solving skills.
* Proficiency in computer applications, including Microsoft Office Suite and Adobe Acrobat.
* Experience with electronic document management systems, time-entry, and calendaring programs; familiarity with Net Docs and Aderant preferred.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

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