Executive Assistant

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As an Executive Assistant at Vinmar International, you will play a pivotal role in ensuring smooth office operations and providing support to our leadership team. Your responsibilities will include a wide range of administrative tasks, from managing schedules to assisting with travel arrangements. This is an excellent opportunity for a detail-oriented and proactive individual who thrives in a dynamic environment.

• Provide administrative support to senior management, including calendar management, meeting scheduling, and correspondence handling
• Assist with the preparation and processing of expense reports and financial documentation
• Maintain filing systems and documentation, ensuring all information is organized and easily accessible
• Act as the point of contact for incoming communications, handling phone calls and inquiries professionally
• Coordinate and arrange travel itineraries, accommodations, and logistics for staff and visitors
• Manage office supplies and inventory, ensuring that the office is well-stocked and organized
• Support internal and external meetings, preparing materials, and ensuring meeting rooms are ready
• Contribute to team projects and initiatives as needed

• Proven experience as an administrative assistant or similar role, preferably in a corporate environment
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to prioritize tasks and manage time effectively
• Demonstrated ability to handle confidential information with integrity
• Experience with travel arrangements and expense reporting is a plus
• Strong interpersonal skills and a collaborative team spirit

• Mid-Senior level

• Full-time

• Administrative

• IT Services and IT Consulting

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