Facilities Project Assistant

Overview

Description VETERANS ARE ENCOURAGED TO APPLY Lonestar Electric Supply is seeking a Facilities Projects Assistant to support facilities and branch-related projects across the organization. Reporting directly to the Facilities Project Manager, this role provides administrative and coordination support to help ensure projects remain organized, on track, and properly documented. The ideal candidate is detail-oriented, reliable, and comfortable supporting multiple projects in a fast-paced, in-office environment.

• Assist with coordinating operational setup activities for new and existing branch locations.
• Track project tasks, timelines, and status updates across multiple facilities initiatives.
• Communicate with internal teams to support project timelines, follow-ups, and deliverables.
• Assist with vendor coordination, including scheduling, follow-ups, and documentation.
• Support tracking and documentation of operational requests, approvals, and project changes.
• Maintain organized project files, vendor lists, service records, and related documentation.
• Update project tracking tools and provide status updates to leadership as requested.
• Provide general administrative and coordination support to ensure facilities projects move forward efficiently.
• Perform other duties as assigned by the Facilities Project Manager or Operations leadership.

• Strong organizational and multitasking skills with a high attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to manage multiple priorities and follow up independently.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Experience with task-tracking tools such as Smartsheet or similar platforms is a plus.
• Prior administrative, coordination, or project support experience preferred but not required.

• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery.
• May be required to lift up to 25 lbs. infrequently.

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Holiday Pay

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.