Receptionist, Administrative​/Clerical

Receptionist Agency Texas A&M Engineering Department Space Institute

Proposed Minimum Salary:
Commensurate

Job Location:

Houston, Texas

Job Type: Staff

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well‑founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting‑edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

The Administrative Coordinator I, under general supervision, provides front‑facing administrative support for the Texas A&M University Space Institute in Houston. This position serves as the initial point of contact for visitors, tenants, and stakeholders and ensures a professional and welcoming environment. The Administrative Coordinator supports the Assistant Director and Institute staff by coordinating administrative activities, managing communications, and assisting with operational functions.

This role plays a key part in maintaining cohesion across Institute operations.

• 60% Administrative Operations
• Manages incoming calls, emails, and inquiries, providing accurate information or routing requests to appropriate staff
• Maintains front office operations, ensuring a professional, organized, and welcoming environment
• Coordinates receipt and distribution of mail, packages, and deliveries
• Maintains administrative records, documents, and reference materials
• Coordinates inventory and ordering of office supplies and materials
• Assists with documenting and maintaining office procedures to support efficient operations
• Provides administrative support to the Assistant Director and Institute staff by coordinating meetings, managing communications, and assisting with day‑to‑day operational activities across functional areas
• Supports onboarding logistics for staff, partners, and visitors as needed
• Serves as a central point for internal coordination, helping ensure staff needs are addressed efficiently
• 40% Front Desk Operations
• Serves as the first point of contact and front‑facing representative of the Institute, ensuring a professional and positive experience for tenants, staff, and visitors
• Provides customer service support to tenants and external stakeholders, including responding to inquiries and assisting with facility access
• Coordinates visitor check‑in processes, including access and basic orientation as needed
• Supports scheduling‑related coordination by assisting the Lead Scheduler and team with meeting setup and logistics
• Assists with development and distribution of Institute communications, including…