Executive Assistant

GHRA Warehouse and Distribution Center
7110 Bellerive, Houston, TX 77036

The Greater Houston Retailers Cooperative Association, Inc. is one of the leading independent convenience store cooperatives in the Nation. GHRA provides many benefits and values to its members. GHRA operates a full-service warehouse and distribution center supplying goods and services to the convenience store industry.

General

Summary:

Reports to the Vice President of Supply Chain Accountable for providing customer service, secretarial, clerical and administrative support with the purpose of ensuring that company’s front office is functioning in an effective and efficient manner.

Primary Responsibility:

Responsible for handling front office reception and administration duties, including greeting customers and guests and answering phones, handling company inquiries, and sorting and distributing mail.

Essential Functions:

Assists the VP on daily / weekly planning and their schedule

Tracks quarterly events and communicates efficiently with all leaders

Answers telephones, routes calls, takes messages, and provides general information

Greets and directs visitors; answers routine inquiries

Contacts various staff members to assist guests as needed

Distributes correspondence and other material to appropriate individual

Performs a variety of routine typing assignments

Drafts basic correspondence, enter data, and print letters, labels, reports, and/or other materials

Establishes, maintains, processes, and/or updates files, records, and other documents.

Schedules appointments, meetings, and conferences

Orders, stocks, and/or distributes office supplies

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers

Performs routine and scheduled maintenance of office properties

Performs other duties as assigned or requested

Experience and Skills:

1 - 2 years of front desk/service desk/receptionist experience

Excellent written and verbal communication skills

Excellent customer service skills

Proficient in mathematics

Proficient in Microsoft Office, including Outlook, Excel, Power Point and Word Self-motivated, detail-oriented, energetic, and highly organized

Excellent verbal and written communication skills in English Proficiency in Urdu and/or Gujarati is a strong plus.

Educational Requirements:

High School Diploma or equivalent

Physical Requirements:

May be standing or sitting for extend period of times

Extended period of time working in front of computer monitor

Some days of prolonged walking

Must be able to lift 50 lbs.

The above statements reflect the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. Responsibilities are subject to change.