Project Administrator

The Project Administrator supports the Project Management team by coordinating administrative and operational tasks that help ensure projects are delivered on time and within budget. This role also plays a key part in project closeout activities, which are critical to final billing and revenue recognition.

• Set up and maintain project folders from kickoff through closeout
• Ensure all project documentation is accurate, complete, and compliant
• Prepare and submit required data for client approvals
• Generate and maintain closeout documentation packages

• Assist with project billing and invoicing processes
• Prepare and manage Schedule of Values (SOV) within required timelines
• Validate timesheets, expense reports, mileage, and credit card submissions
• Support incentive and commission validation

• Perform project data entry and maintain internal systems
• Manage service tickets and related documentation
• Provide consistent updates and communication to internal teams and clients

• Represent NCS with professionalism and integrity at all times
• Follow all safety protocols and uphold quality standards
• Deliver a high level of customer service through clear and timely communication
• Perform additional duties as assigned

• Project folder setup completed at kickoff (100%)
• Project documentation maintained at full compliance (100%)
• Closeout documentation completed within 10 days of project completion
• Project billing processed within 5 days of completion
• Schedule of Values completed within 5 days of award notification

• High school diploma or GED required; 2+ years of related experience preferred
• Proficiency in Microsoft Office, especially Outlook; ability to learn new systems
• Strong written and verbal communication skills
• Excellent organizational and problem-solving abilities
• Valid driver’s license and authorization to work in the U.S.
• Ability to pass a background check and drug screening

• Ability to work flexible hours, including evenings, weekends, and overtime as needed
• Prolonged periods of sitting and computer use
• Occasional standing and walking
• Work may be performed in both office and field environments

Equal Opportunity Employer, including disabled and veterans.