Safety Administrator

Position Summary:

The Safety Administrator provides administrative and operational support to the Safety Department and field operations. This position is responsible for maintaining employee safety records, coordinating DISA compliance, managing site-specific requirements, scheduling required training and testing, and ensuring employees remain eligible to access assigned client facilities and job sites.

The ideal candidate is highly organized, detail-oriented, able to manage multiple deadlines, and experienced in supporting safety and compliance functions within an industrial, construction, petrochemical, inspection, or related environment.

• Administer and maintain employee information within DISA and other applicable contractor-compliance systems.
• Coordinate drug and alcohol testing, background screening, random testing, and other client-required compliance activities.
• Review DISA status and promptly address employee eligibility issues, missing requirements, or site-access restrictions.
• Maintain accurate records of employee safety training, certifications, licenses, medical clearances, fit testing, and expiration dates.
• Coordinate site-specific orientations, training, badging, and access requirements for client facilities and job sites.
• Verify that employees have completed all required client and site-specific requirements before deployment.
• Track expiring credentials and notify employees and management in advance of renewal deadlines.
• Assist with employee onboarding by coordinating safety orientation, required documentation, training, and testing.
• Maintain employee files and safety records in accordance with company policies, client requirements, and applicable regulations.
• Enter and update employee information in client portals and contractor-management systems such as ISNetworld, Veriforce, Avetta, or similar platforms.
• Coordinate with project managers, supervisors, employees, clients, clinics, and third-party vendors to resolve safety and compliance matters.
• Support internal and external safety audits by gathering records and responding to documentation requests.
• Maintain confidentiality of employee medical, testing, and personal information.
• Perform additional safety-related and administrative duties as assigned.

• Minimum of three years of experience in a safety administration, safety coordination, compliance, or similar role.
• Hands-on DISA experience is required.
• Experience managing site-specific orientations, facility-access requirements, employee badging, and contractor-compliance documentation.
• Working knowledge of OSHA requirements and general industrial safety practices.
• Experience maintaining training records, certifications, drug-testing records, and compliance documentation.
• Strong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and electronic recordkeeping systems.
• Ability to prioritize multiple assignments and meet time-sensitive deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Effective written and verbal communication skills.
• Ability to handle confidential and sensitive information appropriately.

• Experience in the oil and gas, petrochemical, construction, NDT/inspection, mechanical, or industrial services industry.
• Experience with ISNetworld, Veriforce, Avetta, PEC, NCCER, TWIC, or similar systems and credentials.
• Experience supporting multiple locations, projects, or client sites.

• Strong organizational and recordkeeping skills.
• Ability to identify missing, incomplete, or expired compliance documentation.
• Ability to work independently while communicating effectively with field and office personnel.
• Ability to adapt to changing client and project requirements.
• Professional and service-oriented approach when working with employees, managers, clients, and vendors.
• Ability to maintain accuracy in a fast-paced environment with frequent interruptions.
• Strong follow-through and problem-solving skills.

• Primarily an office-based position with occasional visits to industrial facilities or job sites.
• Ability to sit, stand, walk, and use a computer for extended periods.
• Ability to wear required personal protective equipment while visiting operational facilities.
• Must be able to comply with applicable client and site-specific safety requirements.
• Occasional overtime or schedule flexibility may be required based on operational needs.
• Occasional local…