Administrative Assistant

Our client is a rapidly growing organization is seeking an Office Manager/Administrative Assistant to oversee day-to-day office operations while providing high-level administrative support to the executive team. This is a highly visible, hands‑on role for someone who thrives in a fast‑paced environment, enjoys keeping things organized, and can seamlessly shift between executive support, facilities, vendor management, employee experience, and event coordination.

• Take ownership of a diverse range of office operations and administrative responsibilities
• Enjoy a hybrid working model, offering great work life balance
• Partner directly with executive leadership and support high‑visibility company initiatives
• Play a key role in creating a positive, organized, and engaging workplace experience
• Enjoy a fast‑paced environment where initiative, problem‑solving, and collaboration are valued

• Provide administrative support to executive leadership, including calendar management, travel coordination, meeting scheduling, and logistics across multiple time zones
• Oversee daily office operations, including facilities, office supplies, equipment, mail, snacks, and building needs
• Support employee onboarding and offboarding by coordinating equipment orders, setup, and other workplace logistics
• Plan and coordinate company events, including team meals, celebrations, offsites, leadership retreats, All Hands meetings, board meetings, and holiday events
• Manage event logistics, scheduling, vendor coordination, and day‑of execution
• Oversee company swag, business cards, new-hire welcome packages, employee gifts, and recognition programs

• Proven experience in office management, operations, executive assistance, or a similar administrative role
• Highly proactive with the ability to work independently and take ownership of responsibilities
• Professional and comfortable interacting with executives, employees, vendors, and other stakeholders
• Proficiency with Microsoft Office Suite and common office technology
• People-oriented approach with a genuine interest in creating a positive employee experience