Administrative Manager - Division of Cancer Medicine

Administrative Manager - Division of Cancer Medicine

The University of Texas MD Anderson Cancer Center is a world-renowned institution dedicated to cancer patient care, research, education, and prevention. The Division of Cancer Medicine is one of the institution's largest and most complex divisions, supporting clinical, academic, and research programs through collaborative leadership, operational excellence, and strategic initiatives that advance the institution's mission.

The Administrative Manager
- Division of Cancer Medicine serves as a key operational and administrative leader within the Division of Cancer Medicine, providing executive-level support to Deputy Division Heads and divisional leadership. The Administrative Manager
- Division of Cancer Medicine coordinates complex administrative operations, manages cross-functional initiatives, and supports divisional priorities through effective communication, project management, process improvement, and operational oversight. The Administrative Manager
- Division of Cancer Medicine also serves as a trusted resource for leadership, helping ensure continuity of operations and successful execution of strategic initiatives across the division.

The ideal candidate will possess significant experience providing executive-level administrative support to senior leaders, managing complex calendars, coordinating multiple projects simultaneously, and leading operational initiatives. The successful candidate will demonstrate strong project and program management skills, experience developing and implementing administrative processes and procedures, and a track record of improving workflow efficiency. Experience supporting multiple executives, coordinating high-profile meetings and events, supervising administrative staff, utilizing Concur and related business systems, and leveraging AI tools and emerging technologies to improve productivity is highly desirable.

Strong organizational skills, attention to detail, professionalism, and the ability to work independently while supporting leadership initiatives are essential for success in this role.

Minimum $28.37/hour
- Midpoint $35.58/hour
- Maximum $42.79/hour

Work Location:

Hybrid role with the ability to work onsite at least 3 days per week

The typical work schedule is Days

Why Us?

This position offers the opportunity to work directly with divisional leadership while contributing to critical initiatives that support patient care, research, education, and prevention at UT MD Anderson. The role provides broad exposure to executive leadership, operational management, project coordination, and process improvement initiatives while offering opportunities for professional growth, leadership development, and meaningful contributions within a mission-driven organization.

- Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

- Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

- Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

- Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Calendar Management, Executive Support & Leadership Coordination

- Manage and coordinate complex and long-range calendars for assigned Deputy Division Heads and divisional leadership.

- Prioritize scheduling requests and resolve competing calendar demands.

- Schedule recurring leadership meetings, divisional meetings, ad hoc discussions, and committee meetings.

- Coordinate leadership participation in meetings, committees, organizational initiatives, and external engagements.

- Collaborate with executive offices and institutional partners to coordinate leadership activities.

- Prepare agendas, presentations, briefing materials, and supporting documentation for meetings.

- Track follow-up activities, action items, deadlines, and key assignments.

- Maintain organized, confidential, and accessible files, records, and administrative documentation.

- Support faculty and leadership activities, including committee participation, professional engagements, and institutional service.

- Assist with preparation and maintenance of curriculum vitae, biosketches, and professional materials.

- Coordinate annual performance appraisal activities…