Administrative Assistant – Facilities

Location:

Galleria Area, Houston, TX Pay: $24–$26 per hour Assignment:
One-year contract LK Jordan is seeking an organized, detail-oriented Administrative Assistant to support a client’s Facilities team in Houston’s Galleria area. This opportunity is ideal for someone with intermediate Excel skills, professional communication abilities, and strong follow-through who enjoys keeping projects, documentation, and daily operations on track.

• Track, request, and follow up on outstanding contracts, agreements, and required documentation.
• Maintain accurate Excel spreadsheets, tracking logs, and reports.
• Communicate with branch managers, landlords, vendors, and internal departments to obtain documentation and status updates.
• Make follow-up calls and send emails to ensure requests are completed promptly.
• Monitor pending items, identify delays, and follow through until resolution.
• Organize and maintain departmental contracts, records, and files.
• Support administrative projects and daily Facilities operations.
• Manage multiple assignments while meeting established deadlines.
• Assist with special projects and other administrative duties as assigned.

• Intermediate Microsoft Excel proficiency, including formatting, sorting, filtering, basic formulas, and simple calculations.
• Proficiency in Microsoft Outlook, Word, and other Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, work independently, and complete assignments with minimal supervision.
• Professional, confident communication with vendors, landlords, managers, and internal teams.
• Willingness to learn new processes and systems.
• Previous administrative experience in a fast-paced corporate environment preferred.

A dependable, proactive team player who takes ownership of assignments, follows up consistently, and adapts to changing priorities. The successful candidate will be resourceful, comfortable asking questions, and ready to assist wherever needed to keep the department running smoothly.

LK Jordan is an Equal Opportunity Employer.