F/CM Office Administrator
Listed on 2026-10-18
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Education Administration
Department
:
Facilities Planning &Cnstr
Salary
:
Commensurate with Experience/Education
Description
:
Manages the development and coordination of office services and activities, including the day-to-day oversight of budgetary,financial, personnel and administrative functions for a department,ensuring optimal effectiveness of administrative support with Facilities/Construction Management (F/CM).
- Oversees the hiring management process for an F/CM team toinclude but not limited to; compiling necessary paperwork, schedule interviews, prepare interview packets and establish the interview hiring committee.
- Oversees onboarding including office and computer set up andaccess, department orientation, training and other needs.
- Manages and maintains the daily calendar for a Senior Leaderof an F/CM team, including appointments meetings and activities with F/CM team members, internal faculty and staff as well as external vendors and contractors.
- Facilitates the planning of F/CM unit activities, and staff training and development opportunities.
- Handles reconciliation of budgets and financial accounts,reviews for any discrepancies, processes payments of invoices,travel expenses and all payments related to various meetings.
- Conducts property and space inventory for the office on an asneeded basis.
- Collects and prepares information for use in discussions and meetings with executive leadership and outside individuals;composes and finalizes complex correspondence, reports andother-format documents.
- Performs other job-related duties as required.
Department is willing to accept experience in lieu of education.
MQ:
Education:
Requires a thorough understanding of boththeoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree froma college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Experience:
Requires a minimum of three (3) years of directlyjob-related experience. Certification/Licensing:
None.
All positions at the University of Houston-System are securitysensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
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