Executive Assistant-Japanese Bilingual

Location: Houston, TX 77041

Salary: $80,000–$85,000 annually (DOE)

Work Location: On-site

Language: Japanese-English Bilingual Required

We are seeking an experienced Japanese-English Bilingual Executive Assistant to provide high-level administrative and operational support to the President of a Japanese-affiliated company in Houston, TX.

This position plays a key role in coordinating executive schedules, facilitating communication between U.S. operations and headquarters in Japan, and supporting Japanese expatriates and visiting executives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior leadership in a bilingual, cross-cultural business environment.

Executive & Administrative Support

• Manage the President's calendar, appointments, meetings, and domestic/international travel arrangements.
• Prepare presentations, reports, meeting materials, and business correspondence in English and Japanese.
• Coordinate executive meetings, take minutes, and follow up on action items and deadlines.
• Process expense reports, invoices, and corporate credit card reconciliations.
• Handle confidential business information with professionalism and discretion.

Bilingual Communication & Coordination

• Serve as a liaison between U.S. operations, Japanese headquarters, and external business partners.
• Facilitate communication across Japanese and American teams.
• Coordinate visits from Japanese executives, VIP clients, and business partners.
• Assist with corporate events, executive meetings, and business hospitality arrangements.

Japanese Expatriate Support

• Provide administrative support for Japanese expatriates, including assignments, repatriation, and home leave arrangements.
• Coordinate expatriate payroll administration, tax-related documentation, and communication with external service providers.
• Assist expatriates with local arrangements and transitions as needed.

Required

• Fluent Japanese and English (speaking, reading, and writing).
• 5+ years of Executive Assistant or senior-level administrative support experience.
• Strong understanding of Japanese business culture, etiquette, and professional communication, including keigo.
• Experience supporting executives and managing complex schedules.
• Excellent organizational, multitasking, and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), including Japanese document preparation.
• Strong attention to detail and ability to work independently.

Preferred

• Experience working for a Japanese company or multinational organization.
• Experience communicating with headquarters or business partners in Japan.
• Experience supporting Japanese expatriates or coordinating international business travel.
• Bachelor's degree or equivalent professional experience.

• Professional, dependable, and proactive.
• Comfortable communicating with senior executives in both Japanese and English.
• Able to anticipate needs, prioritize tasks, and manage multiple responsibilities.
• Strong interpersonal skills and cultural awareness.
• Flexible and adaptable in a fast-paced international business environment.

This is an excellent opportunity for an experienced bilingual administrative professional to work closely with executive leadership and serve as a key bridge between U.S. operations and Japan.