Ea
Job in
Houston, Harris County, Texas, 77246, USA
Listing for:
Beta Academy
Full Time
position
Listed on 2026-10-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 55000 - 75000 USD Yearly
USD
55000.00
75000.00
YEAR
Job Description & How to Apply Below
Position: Now Hiring Ea
Job Description Job Description:
Academic Executive Assistant
Beta Academy is a Title I School wide campus. I understand that part or all of this job could be funded with federal funds.
Mission
the mission of the Beta Academy Academic Executive Assistant is to provide high-level executive and administrative support to the Chief Academic Officer and academic leadership team, helping establish world-class classrooms through a culture of joyful rigor and develop scholars and leaders who can contribute on a community, national, and international level. The primary purpose of this role is to create greater capacity for the Chief Academic Officer by protecting her time, attention, and priorities and proactively handling the administrative, operational, logistical, and academic support necessary to keep important work moving forward.
Outcomes
& Deliverables
Manage and Maintain the District Academic Calendar Academic meetings, professional development, assessments, coaching visits, deadlines, and events are accurately scheduled. Calendar invitations include the correct date, time, location, materials, and required attendees. Events are scheduled at least two weeks in advance when the information is available. The Chief Academic Officer is informed of scheduling conflicts and upcoming priorities before they become urgent.Ensure Academic Projects and Deadlines Are Completed Maintain an accurate system for tracking academic projects, action items, responsible parties, and deadlines. Follow up consistently to ensure assigned projects and deliverables are completed on time. Provide the Chief Academic Officer with regular updates on outstanding items, approaching deadlines, and potential concerns. Assist the curriculum and instruction team in meeting deadlines for 100% of assigned projects.Prepare the Chief Academic Officer for Meetings and Priorities Prepare accurate agendas, reports, presentations, data, background information, and supporting materials before meetings. Attend meetings as requested and document decisions, action items, responsible parties, and deadlines. Distribute meeting notes and follow-up communication in a timely manner. Look ahead daily, weekly, and monthly to ensure the Chief Academic Officer is prepared for upcoming meetings, events, deadlines, and academic priorities.Maintain Accurate and Timely Academic Data Prepare and update academic data for the Chief Academic Officer’s meetings with principals and academic leaders. Run reports from academic and assessment programs according to the established schedule. Organize data into accurate, clear, and user-friendly spreadsheets, trackers, dashboards, and summaries. Identify missing, inconsistent, or concerning information and promptly communicate it to the appropriate academic leader.Maintain Academic Programs and Systems Monitor academic programs and platforms weekly to ensure rosters, access, assignments, completion information, and other records are current. Coordinate with staff and vendors to resolve access, roster, data, and program concerns promptly. Maintain organized digital records for academic programs, reports, projects, and recurring processes.Meet Academic Training and Survey Goals Track teacher completion of required curriculum, academic, and technology training. Track completion of academic surveys and other required academic deliverables. Send timely reminders and follow up on outstanding requirements. Communicate incomplete requirements to the appropriate academic leader so established completion goals are met.Provide Excellent Executive Support The Chief Academic Officer rarely has to aKey responsibilities include managing the district academic calendar, preparing the Chief Academic Officer for meetings, tracking projects and deadlines, preparing academic data and materials, maintaining academic programs, coordinating training and events, documenting decisions and action items, and ensuring appropriate follow-through. The right person is proactive, exceptionally organized, highly responsive, and able to anticipate what needs to happen before being askedsk twice.
Important emails, requests, commitments, deadlines, and follow-up items do not fall through the cracks. Routine problems, logistics, questions, and support needs are resolved or appropriately routed whenever possible so they do not unnecessarily interrupt or derail the Chief Academic Officer’s priorities. Communication is timely, accurate, polished, and professional. Problems are…
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