Executive Assistant; Tax

USA-Texas-Houston

Tap into the professional possibilities of the largest publicly traded energy partnership that features one of the most diversified cash flow streams in the midstream segment of the energy industry. With dynamic career opportunities and a creative and supportive environment, our unique midstream energy organization offers the chance to share and be recognized for your ideas. Join our team and increase your opportunities for success.

The Executive Assistant will provide general administrative support to the Tax SVP, Tax senior management, and other staff, as requested. Responsibilities include, but are not limited to

• Assist in the preparation of proofreading and editing of documents, presentations, and other departmental correspondence.
• Monitor executive’s calendar and commitments.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance to callers with questions.
• Coordinate meetings and ensure conference rooms are prepared in advance of meetings.
• Manage the offsite storage of departmental files.
• Prepare expense reports as requested.
• Submit invoices for payment.
• Generate, maintain and distribute routine reports as directed.
• Coordinate travel arrangements as needed.
• Serve as primary administrative support for the Tax department.
• Assist with and manage an inbox requesting Forms W-9 as needed.
• Prepare annual returns and other similar filings.
• Coordinate team events.
• Special projects as assigned.

The successful candidate will meet the following qualifications, skills and attributes

• High school degree or equivalent.
• 5 years experience in an administrative support role, preferably at an executive level.
• Proficient with Microsoft Office software skills (Word, Excel, PowerPoint, Outlook).
• Professional attitude and demeanor.
• Exercise absolute confidentiality and discretion.
• Excellent written and verbal communication.
• Rigorous attention to detail.
• Willing to take initiative; self-starter.
• Willing to ask questions and make suggestions for improvement.
• Collaborative, team-oriented.
• Ability to work independently with minimal supervision.
• Ability to work effectively with employees at all levels of the organization.
• Able to handle diverse workload using strong organization skills to meet deadlines.
• Flexible and available to assist anyone in the department.
• Must be able to work in the office. This position is not remote.

Day Job

Ongoing

Administrative Support

Individual Contributor