Executive Assistant

Job Description

Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food, drink, and managing the visitor process.
• May attend meetings to assist with presenting materials or taking notes. Under limited direction, ensures communications flow properly utilizing knowledge of business functions organization structure and overall Dow processes.
• Takes ownership in their work.
• Demonstrates good problem-solving skills.
• Capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrates comfort and skill when using technology.
• Strong organization and time management skills.
• Good planning skills and ability to anticipate needed resources.
• Able to adapt to change.
• Demonstrates good problem-solving skills.
• Good team player and a fixer.
• Help troubleshooting issues and serve as a point person for questions or guidance.
• May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary.
• Books flights, cars, make hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams.
• Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others and submits on behalf of leader and or team.
• Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Find ways to improve project team efficiency.
• Works with minimal direction to produce quality results.
• Overcomes obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals. Seize opportunities in a responsive manner.
• Has a bias for action. Maintains productivity during times of change.
• Builds appropriate rapport and effective relationships within Dow.
• Understands and responds to others concerns.
• Able to compile diverse opinions to help resolve issues.
• Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
• Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department.
• Relates project work with department business objectives or strategy.
• Makes good decisions beyond specific area of expertise.
• Sets high standards of personal excellence and models these behaviors in work habits.
• Works to motivate and encourage others.
• Works independently with the software IT tools.
• Teachers and coachs others how to use standard office equipment and software systems.
• Maintains documents and records in accordance with company guidelines.
• Utilizes information integrity principles to properly classify, store and protect confidential technical information.
• Identifies customer client co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business functional systems.
• Assist Quality Specialists with administrative and coordination tasks

• High school diploma or GED (no specific degree required)
• Mid-level administrative experience (approximately 35 years)
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks
• Comfortable learning new systems and processes
• Strong communication skills
• Independent, reliable, and proactive working style

• Onsite
• 45 days per week
• Schedule variations may include:
  Standard 5x8, 4x10 OR 9/80. Can confirm what works best at interview stage.

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